Job Summary
Provide essential administrative support at the project site by managing documentation, coordinating logistics, liaising with stakeholders, and supporting daily operations to ensure smooth workflow.
Responsibilities
- Deliver daily administrative support to the project team to maintain efficient site operations
- Prepare, organize, and maintain accurate documentation, filing systems, and reports for project tracking
- Manage office supply procurement and control inventory to ensure availability of necessary materials
- Schedule appointments and meetings to optimize team coordination and time management
- Communicate effectively with vendors, clients, and internal departments to facilitate project needs
- Support daily site operations by coordinating tasks that ensure smooth workflow and timely completion
- Arrange and coordinate logistics for air and sea shipments to support project requirements
- Attend weekly site meetings and accurately record minutes to document discussions and action items
Preferred competencies and qualifications
- Diploma qualification preferred over minimum GCE O Level or equivalent
- At least 1 year of administrative experience, preferably in construction or engineering industries
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) to produce and manage documents
- Strong organizational and communication skills to handle multiple tasks and liaise with stakeholders
- Ability to work independently and collaboratively within a team environment
- Bilingual proficiency in English and Mandarin preferred to communicate with Mandarin-speaking counterparts
