Programme Operations Executive (Academic Scheduling) 1 year contract

Contract Duration: 1-year renewable contract, with possibility of extension or permanent conversion based on performance and organizational requirements.

Employer is in private education. Location in central, will move to Paya Lebar ( near to MRT ) in 2027.

Key Responsibilities

Course Planning & Scheduling

Coordinate and maintain course schedules within the Student Management System (SMS) based on approved academic programme requirements.

Develop and publish accurate course timetables within established timelines.

Partner with the School's leadership team to support faculty and Associate Lecturer deployment planning.

Ensure timely communication of timetable changes and scheduling updates to all stakeholders.

Manage outsourced lecturer services, including coordination of placements, contract administration, and payroll processing.

Resource Planning & Academic Administration

Plan and optimize the allocation of classrooms, laboratories, lecturers, and other teaching resources to ensure smooth course delivery.

Maintain accurate course, module, and lecturer information within the Student Management System and related platforms.

Administer and update the centralized database of Associate Lecturers, including teaching approvals and module assignments.

Organize onboarding and briefing sessions for newly appointed Associate Lecturers.

Work closely with internal stakeholders to implement regulatory, quality assurance, and statutory updates affecting academic programmes and teaching staff.

Examination Coordination

Collaborate with the Examination Office to develop and implement examination schedules for assigned modules.

Ensure examination planning is completed accurately and within stipulated timelines.

Compliance & Documentation

Maintain comprehensive and accurate records to support regulatory and EduTrust compliance requirements.

Ensure academic and operational documentation is properly managed and readily available for audit and quality assurance purposes.

Requirements

Bachelor's Degree/Diploma in Business Management, Operations Management, Education Administration, or a related discipline.

Prefer 1-2 years of relevant experience in academic operations, course administration, scheduling, or the Private Education sector.

Strong organizational, coordination, and administrative capabilities with excellent attention to detail.

Ability to work independently while effectively managing multiple priorities in a fast-paced environment.

Strong interpersonal and communication skills with the ability to collaborate with both internal and external stakeholders.

Customer-focused mindset with a proactive and solution-oriented approach.

Proficient in Microsoft Office applications, particularly Excel.

Experience with timetabling, scheduling, student management, or resource planning systems will be advantageous.

Willingness to support operational needs during weekends and occasional evenings when required.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

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EA License No: 19C9682

EA Personnel No: R1332294

EA Personnel Name: Ng Yih Hau ( Jonathan )