Programme Executive, Admin (Part Time)

COMPANY DESCRIPTION

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

Throughout the years, we have established a comprehensive network of social services to meet a wide range of needs in our community. Our diverse programmes reach out to children who need care and protection, families in material need, ailing aged requiring quality nursing care and other needy segments in our society.

Our spiritual ministry also reaches out to the people in the community to provide counsel to those in need. We are there to help guide those in need towards finding their identity and purpose in life.

RESPONSIBILITIES

DUTIES & RESPONSIBILITIES

Administrative Duties (Core Duty)

1. Administration & Operations

• Support Centre Manager & Programme Manager (Sojourn) in admin, HR, volunteer and finance (claims) functions
• Maintain accurate records and databases (staff, volunteers, clients, SOPs) in compliance with PDPA and TSA policies
• Liaise with internal departments and external vendors to ensure smooth operations
• Prepare statistics and reports for management and relevant authorities
• Represent the Centre in meetings when required

2. Budget & Financial Support

• Assist in budget preparation and monitoring
• Process purchases, claims, donations and financial documentation
• Ensure proper tracking, documentation and compliance with internal controls
• Support quarterly budget reviews and reporting

3. Programme Support

• Assist in planning, implementing and evaluating Sojourn and MWMG programmes
• Engage migrant workers, volunteers and stakeholders in programme activities
• Support outreach, engagement and development initiatives (e.g. Stay Strong Programme)
• Monitor programme outcomes and recommend improvements
• Ensure workplace safety and cultural sensitivity in programme delivery

4. Volunteer & Stakeholder Engagement

• Support recruitment, coordination and engagement of volunteers and partners
• Maintain positive relationships with volunteers, partners and stakeholders

5. General

• Attend meetings and trainings as required
• Foster teamwork and positive working relationships
• Undertake additional duties as assigned

QUALIFICATIONS

Diploma or above.

OTHER INFORMATION

ACCOUNTABILITY

Reporting to: Centre Manager (Migrant Workers Ministry Group)

Key Responsibilities:

• Work closely with the Centre Manager and Programme Managers (Sojourn & Carehaven)

• Support administrative and programme functions of the Migrant Workers Ministry Group (MWMG)

• Assist in planning, implementing, monitoring and evaluating programmes

• Ensure programmes remain effective and aligned with The Salvation Army's mission and vision

WORKING HOURS

Operates 7 days a week with regular evening activities - flexibility is essential.

Part-Time (24 hrs per work week):

• Tuesday to Friday: 10am-3pm (5 hrs/day)

• 4 hours on one weekend day

• Schedule may be adjusted with the Programme Manager (Sojourn)

• Evening, weekend & public holiday work may be required based on programme needs.

WORKING LOCATIONS

The Salvation Army Sojourn

6 Flanders Square, Singapore 209297

and

The Salvation Army Sojourn (Soon Lee)

51 Soon Lee Road Singapore 628088

By submitting this job application, I affirm that I have given to The Salvation Army true and complete information on this application. No requested information has been concealed.

I agree that The Salvation Army (TSA) may collect, use and disclose your personal data, as provided in this application form, or (if applicable) obtained by TSA as a result of your employment, for the following purposes in accordance with the Personal Data Protection Act 2012 and our data protection policy (available at our website at https://www.salvationarmy.org.sg/data-protection-policy/ ):

1. a) the processing of this employment application
2. b) the administration of the employment with TSA and
3. c) sharing of personal information to third party, including but not limited to government agencies, hospitals, vendor(s)/supplier (s), working in collaboration with TSA to support the employment.

If you are providing third party's personal data, you hereby declare that you have obtained consent from the named individual(s), for the collection, use and disclosure of his/her personal data by you to TSA, TSA business partners and other third-party service providers. I authorised the organisation to contact references provided for employment reference checks.

Please visit our website at https://www.salvationarmy.org.sg/data-protection-policy/ for further details on our data protection policy, including how you may access and correct your personal data or withdraw consent to the collection, use or disclosure of your personal data.

If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for denial of employment or immediate dismissal.

Please note that your application will be sent to and reviewed by the direct employer - The Salvation Army Singapore