Job Summary
A global leader in technology consulting and digital transformation, the client delivers innovative solutions that enhance business performance and resilience. With deep expertise in cloud computing, data analytics, and AI-driven insights, they help organizations modernize systems, improve scalability, and accelerate operational efficiency. Their end-to-end approach to enterprise transformation empowers companies across industries to innovate with confidence and stay competitive in a rapidly evolving digital landscape. Our client is looking for a Program/Project Management Representative.
Main Responsibilities
Project Governance & Controls:
- Accurately capture meeting notes, minutes, key decisions, and action items summarise, review, and circulate outputs in a timely manner.
- Maintain and regularly update Risk, Issue, Action, and Decision (RAID) logs in consultation with the project team.
- Support the upkeep and periodic updates of the Project Management Plan (PMP) to reflect agreed processes, governance, and delivery approach.
- Manage structured storage, version control, and accessibility of all project documentation in line with project and organisational standards.
Reporting & Communications:
- Coordinate, consolidate, and manage the development of project presentations and reports, including Weekly Status Reports, SteerCo / PSC decks, and management updates.
- Work closely across teams to gather inputs, ensure consistency of messaging, and maintain presentation quality.
- Support effective stakeholder communications across the programme.
Resource & Onboarding Management:
- Manage onboarding and offboarding activities for project resources, coordinating across departments as required.
- Maintain a comprehensive resource inventory, including roll-on and roll-off dates, roles, skills, and team allocations.
- Provide visibility and tracking support for resource utilisation and upcoming resourcing needs.
- Operational & Administrative Support
- Set up project meetings, schedule sessions, and arrange or book meeting rooms and facilities as required.
- Support office and project room logistics, including coordination of supplies and other operational needs.
- Assist with workshop planning, key project meetings, and programme events.
Project Support:
- Provide day-to-day support to the Project Manager and Delivery
- Lead on open tasks, follow-ups, and coordination activities.
- Support adherence to agreed project governance, standards, and delivery timelines.
Qualifications and Profile
- Understanding of IT project lifecycles and common project management methodologies (e.g. Waterfall)
- Strong documentation, note-taking, and summarisation skills.
- Proficient in Microsoft tools, including Excel, Word, PowerPoint, and MS Teams.
- Strong organisational and coordination skills with the ability to manage multiple priorities.
- Effective communication and stakeholder management skills.
- Experience as Executive Assistant with above experience will be useful.
Next Step
- Simply click on Apply here or email to [Confidential Information] to drop your resume
- All shortlisted candidates will be contacted.
Prasant Sirohi
EA License Number: 91C2918
Registration Number: R22106307
Direct Line: 6697 7951
