Key job scopes and duties include:
Scheduling and Coordination
- Creating Schedules: Developing daily, weekly, or monthly production schedules and worker rosters based on customer orders, sales forecasts, and production capacity.
- Workforce Planning: Advising department leadership of staffing requirements and managing short-notice roster alterations, such as covering for sickness, leave, or training.
- Conflict Resolution: Liaising with different departments (production, sales, logistics, management) to coordinate activities, resolve scheduling conflicts, and address delays.
- Logistics Coordination: Arranging for the delivery, assembly, or distribution of supplies and parts to ensure a smooth flow of materials and meet deadlines.
Documentation and Record Keeping
- Data Entry: Performing accurate data entry and maintaining production records using office software (e.g., Microsoft Excel, Outlook).
- Documentation Management: Compiling and preparing documentation related to production sequences, personnel schedules, purchase orders, and maintenance orders.
- Reporting: Preparing production reports and communicating production progress, data, and material usage to management.
Inventory and Quality Control Support
- Material Readiness: Ensuring the proper materials and equipment are on hand for production by monitoring inventory levels and contacting suppliers to verify shipment details.
- Quality Checks: Examining documents, materials, or products to verify adherence to requirements and standards.
- Monitoring: Recording production data, including volume produced, consumption of raw materials, and quality control measures.
This role is primarily administrative but requires strong organizational, communication, and problem-solving skills to ensure seamless production processes.
