Procurement Support Admin (Vendor Communications)
Location: CBD
Type: 6 Months Contract
Salary: Up to $4,000 depending on experience
Our client aims at creating a new manufacturing concept consisting of a new generation of evolutive multi-product facilities, modular, adaptable, and agile, leveraging new disruptive technologies, to better address vaccine business challenges.
Job Overview:
- We are looking for a proactive and detail-oriented professional to support our procurement team in vendor communication, stakeholder coordination and administrative tasks.
- Play a critical role in ensuring a smooth implementation of our new procurement system, including timely follow-up with vendors, data collection and status reporting.
- This role requires excellent communication skills, persistence in follow-ups and the ability to manage multiple stakeholders across time zones
Key Responsibilities:
- Follow up with vendors by email and phone to collect required data and documents on time.
- Contact unresponsive vendors, including calling US vendors outside normal working hours if needed.
- Work with internal teams to understand what information is needed from each vendor.
- Make sure all vendor data is complete and accurate to support the new system rollout.
- Track vendor responses and update progress regularly in Excel provide weekly status reports.
- Assist the procurement team with admin and coordination tasks.
- Escalate issues if vendors do not respond, including sending registered mail when necessary.
- Communicate with vendors based in India as part of operating model.
- Take full ownership of this task and ensure all vendors respond and act promptly.
Key Requirements:
- Proven experience in vendor management, procurement coordination or stakeholder communication roles.
- Excellent verbal and written communication skills ability to professionally engage with local and international vendors.
- Excellent follow-up and problem-solving abilities persistence in achieving outcomes.
- Proficiency in Microsoft Excel for tracking and reporting.
- Ability to work flexible hours to accommodate international vendors (e.g., US-based).
- Highly organized, proactive and detail oriented.
- Experience working in fast-paced environments and managing multiple stakeholders.
- Prior exposure to procurement systems or ERP implementations will be ideal
- Ability to escalate and troubleshoot vendor issues independently.
Lim Pey Chyi (Apple) -
Recruitment Consultant (R2090579)
Manpower Staffing Services (S) Pte Ltd
EA Licence: 02C3423
