Purpose of the Role:
The Procurement Coordinator is responsible for Planning, developing and buying of materials, parts, supplies and equipment. The role ensures cost-effective sourcing, timely delivery, and compliance with internal and external policies, directly impacting the success and cost-effective delivery of Project.
Key Responsibilities:
Strategic Sourcing & Supplier Management
- Develop and implement sourcing strategies for all procurement categories supporting construction of new facility for on-time delivery.
- Build and maintain strong supplier relationships to ensure service reliability and cost competitiveness.
Contract Negotiation & Management
- Lead contract negotiations with suppliers and vendors to achieve favorable terms.
- Evaluate and negotiate contract terms on pricing and product quality.
- Monitor contract performance and ensure compliance with agreed SLA (Service Level Agreement)s.
Cost Optimization
- Analyze market trends to identify opportunities for cost reduction and improved service delivery.
Risk & Compliance Management
- Ensure procurement activities adhere to legal and ethical standards, including supplier due diligence.
- Maintain documentation and records for audits and quality assurance.
Team & Stakeholder Collaboration
- Coordinate SCK procurement and SSCK project team for procurement related activities to ensure project delivery on time.
- Collaborate cross-functionally with Engineering, PM, and finance to align procurement activities with project needs.
- Co-ordinate with suppliers and site supervisors for delivery, track orders and ensure timely delivery
- Manage and mentor any junior procurement staff or coordinators.
- Handle overseas shipment, prepare packing list to project team and ensure correct quantity is received on site.
Process Improvement & Reporting
- Preparation and processing of purchase orders according to technical and engineering specification
- Drive procurement process improvements and automation where feasible.
- Perform data entry on incoming materials and conduct verification of delivery order, purchase order and other documentation for finance processing.
- Maintain good PO system and have periodic system update in terms of supplier, price, product etc.
- Provide regular reports on procurement performance, savings achieved, and supplier performance.
Qualifications and Experience
- Bachelor's degree in supply chain management, business administration, or a related field.
- Minimum 5 years of procurement experience, with at least 3 years in a senior role.
- Strong vendor negotiation skills and experience managing multi-million-dollar procurement budgets.
- Demonstrated ability to manage procurement for multiple simultaneous projects with tight deadlines.
- Deep understanding of procurement processes, contract law, and vendor management.
- Excellent negotiation, communication, and interpersonal skills.
- High proficiency in Microsoft Excel and SAP
- Strong analytical and problem-solving abilities.
