Coordinate with vendors for purchase order submission, shipping instructions, delivery confirmation, invoicing, and other trade procurement matters.
Retrieve and supply item datasheets from vendors to enable accurate part number creation by management.
Maintain and update vendor details in the ERP (preferably Oracle NetSuite), ensuring data integrity and approval from management.
Create, process, and monitor purchase requisitions and purchase orders, verifying all purchasing details for accuracy and completeness.
Follow up with vendors on order acknowledgments, expedite outstanding orders, and keep delivery status updated in the ERP to meet project timelines.
Collaborate with the warehouse and logistics teams in monthly stock count activities and support inventory accuracy.
Review, verify, and process vendor invoices against issued purchase orders, escalating discrepancies to management as needed.
Build and sustain effective working relationships with suppliers, vendors, and internal stakeholders to facilitate smooth procurement and supply chain operations.
Requirements
Minimum 2 years of procurement experience exposure to supply chain, logistics, or warehouse operations is an advantage.
Practical experience with ERP systems (Oracle NetSuite preferred) and proficiency in Microsoft Office, especially Excel.
Strong communication skills and the ability to collaborate effectively with both internal and external parties.
Minimum ITE Certificate with relevant experience Diploma in Supply Chain Management, Business, or Logistics is preferred.
Demonstrated ability to work independently with effective time management, and flexibility to handle cross-functional supply chain tasks.
