Procurement Manager

Job Description

Position Title: Procurement Manager
Industry: Traditional Food & Kuih Manufacturing
(Ang Ku Kuih, Huat Kuih, Dumplings, Soon Kuih, etc.)

Role Overview

The Procurement Manager is responsible for strategic sourcing, supplier management, and procurement planningto support the manufacturing operations of a traditional food production facility. The role ensures timely availability of raw materials, cost control, quality compliance, and supply continuity, while aligning procurement activities with production schedules and business objectives.

Key Responsibilities

Procurement Planning & Strategy

• Develop and implement procurement plans to support daily production and peak seasonal demand

• Forecast raw material requirements based on production schedules and historical usage

• Establish procurement strategies to ensure cost efficiency, quality consistency, and supply reliability

Supplier & Vendor Management

• Source, evaluate, and manage suppliers for raw materials such as flour, glutinous rice, fillings, palm sugar, packaging materials, and related ingredients

• Negotiate pricing, contract terms, delivery schedules, and payment conditions

• Maintain strong supplier relationships to ensure consistent quality and timely delivery

Cost Control & Budget Management

• Monitor material costs, price trends, and supplier performance

• Implement cost-saving initiatives while maintaining product quality standards

• Support management in budgeting, cost analysis, and procurement reporting

Quality & Compliance

• Ensure all procured materials meet food safety, hygiene, and regulatory requirements

• Work closely with operations and quality teams to address quality issues and supplier non-conformance

• Ensure compliance with internal SOPs and relevant food manufacturing regulations

Inventory & Supply Chain Coordination

• Coordinate with operations and warehouse teams to manage inventory levels and prevent shortages or overstocking

• Monitor stock usage, lead times, and delivery schedules

• Ensure uninterrupted supply during festive and peak production periods

Reporting & Management Support

• Prepare procurement reports, supplier performance reviews, and cost summaries for management

• Support management decision-making through procurement data and analysis

• Perform other procurement-related managerial duties as assigned

Working Requirements

• This is a managerial role with strategic and operational accountability

• Working hours may vary depending on production schedules and supply requirements

• Occasional early coordination may be required to support production readiness and supplier deliveries

Skills, Experience & Competencies

Experience in procurement, supply chain management, or purchasing, preferably in food manufacturing or FMCG

Strong negotiation, vendor management, and cost control skills

Understanding of food ingredients, packaging materials, and hygiene standards

Good planning, analytical, and stakeholder coordination abilities