Job Description

Procurement & Finance Associate, Singapore

About the role

We are looking for a Procurement & Finance Associate to work at our new automated R&D and production facility in Singapore. As a new business in Singapore the right candidate will have the opportunity to grow as the company does, working at the forefront of AI &automation in the pharmaceutical and chemical synthesis industry.

The successful candidate will perform a combination of roles, supporting the Finance team in routine accounting and financial activities, and coordinating procurement operations for the Singapore site. Covering both procurement and finance functions will give the candidate unique and unprecedented experience of business operations in a growing start-up.

Key responsibilities

Procurement & Supplier Management

. Support end-to-end procurement activities, including purchase requests, supplier sourcing, price enquiries, quotation comparison, purchase orders and contract documentation.

. Assist in supplier selection and evaluation based on pricing, quality, delivery capability and commercial terms.

. Maintain accurate records of purchase requests, purchase orders, supplier information, contracts and delivery documentation.

. Monitor procurement orders and coordinate with suppliers and internal departments to ensure timely delivery and fulfilment of requirements.

. Follow up on supplier issues, delivery delays, product quality and after-sales matters.

. Support supplier performance assessment and maintain procurement-related reports and databases.

. Assist in identifying opportunities for cost optimisation and supplier improvement.

. Monitor purchasing and inventory information and assist in identifying excess stock, backlogs and purchasing requirements.

. Analyse purchasing, sales and inventory data to support procurement and cash-flow management.

. Prepare regular procurement and inventory reports for management.

. Assist in improving procurement tracking and reporting processes through Excel-based analysis and data tools.

Accounting & Finance

. Assist the Finance team with purchase invoice processing, payment documentation and accounts payable activities.

. Perform basic checking and matching of purchase orders, invoices and delivery/receipt documentation.

. Assist with supplier statement reconciliation and follow up on outstanding items or discrepancies.

. Maintain accurate records of procurement-related financial transactions and supporting documents.

. Support monthly reporting, expense monitoring and basic budget and cost analysis.

. Assist with month-end closing and other accounting activities as assigned by the Finance Manager.

. Support preparation of procurement and finance reports using Excel and ERP/accounting systems.

Necessary qualifications and qualities

. Bachelor's degree or higher in Finance, Accounting, Business Administration, Supply Chain Management, Procurement, or a related discipline.

. Previous work or internship experience in procurement, accounting, finance, or business operations is preferred.

. Good numerical and analytical skills, with strong attention to detail and accuracy in financial and procurement records.

. Proficiency in Microsoft Excel, including the ability to organise, analyse, and report data using formulas, pivot tables, and other functions.

. Familiarity with accounting software, ERP systems (SAP Hana S4), or procurement management systems would be advantageous.

. Strong organisational and time-management skills, with the ability to manage multiple tasks, coordinate deadlines, and prioritise effectively.

. Good commercial awareness, withan interest in cost management, supplier negotiations, and improving operational efficiency.

. Strong verbal and written communication skills, with the ability to collaborate effectively with colleagues, suppliers, and external service providers.

. A proactive, resourceful, and problem-solving mindset, with the ability to work independently and take ownership of assigned responsibilities.

. Adaptability and willingness to learn, with enthusiasm for working across different functions in a fast-paced, growing company.

. High standards of integrity, professionalism, and confidentiality when handling financial and commercially sensitive information.

. Fluency in spoken and written English.

We regret that only shortlisted applicants will be notified for an interview.

About ChemLex

ChemLex, founded by an interdisciplinary team in 2022, focuses on the disruption of chemical synthesis via its proprietary end-to-end high-throughput fully automated platform powered by AI algorithms. Compared to traditional chemical synthesis via manual operations, our robotic platform not only improves the efficiency of chemical synthesis but also reduces cost and provides significant ESG benefit via our quantitative green chemistry system.

Through this innovative platform ChemLex provides chemical synthesis services to global customers in the pharmaceutical, and other chemical industries.

We are seeking motivated scientists, engineers and support staff to help establish a new R&D and production facility in Singapore which will house our fully automated platform.

We want to hear from enthusiastic applicants who have an interest in AI and automation and are energised by the idea of working in a start-up environment.