Procurement Executive (Ship Management)

1. JOB SCOPE

• In charge of the operational procurement process for ship's requirements.

2. GENERAL RESPONSIBILITY / TASK DESCRIPTION



. Negotiate / communicate with suppliers specifying quality, quantity, and delivery schedules

. Schedule, arrange, and follow-up on logistics to ensure cost effective and timely delivery of

items on board

. Monitor schedules of the assigned group of vessels to optimize deliveries on board

. Proactively participate in department meetings and other activities



3. EXECUTION

. Processing ship's requisitions via the defined in Company Procurement procedures/system

. Evaluate bids and make recommendations based on commercial and technical factors

. Create and send purchase orders after approval

. Prepare items for shipment, arrange for transportation of product and coordinate shipments of

supplies to ships

. Update good receipt for each order

. Processing of invoices belonging to the orders she/he has created and/or are related to her/his

group of vessels

. Liaise between suppliers, relevant internal departments and vessels

. Other procurement tasks as delegated by the Technical Superintendent

. Interacts with ships to identify and meet requirements / problem resolution and to accommodate

short lead-time orders

. Request and process vessel feedback on quality and timing of deliveries of goods and services

. Provide information to the Technical Superintendent on various monthly / weekly reports as

relevant

. Ensure that Procurement policies and standard procedures are adhered to at all times

4. REPORTING LINE (FUNCTION REPORTS TO)

• The Procurement Executive reports to the Technical Superintendent.

5. Requirements:

• Degree, Diploma or equivalent education with at least 2 years experience in Maritime industry
• Mature, meticulous, proactive, resourceful & hands-on
• Strong communication & negotiation skill - Good spoken English required
• Ability to prioritize workload & meet deadlines
• Good IT skill - Procurment operating system skill
• Good team player and able to work well under pressure in a fas-paced environment