Procurement Executive

Accountable across the following critical stages of engagement:

• Ensure alignment of contract obligation with key stakeholders (JLL, clients and service providers).

• Manage end to end transition of client accounts into a future outsourced services.

• Owning inputs from service provider and align with client, regional and countries team to ensure services deliverable.

• Collaborate with other functions workstream lead as required. I.e. Legal, Finance, Engineering & Operations and Human Resources to establish an all rounded compliance that impact service providers.

Mobilisation Management:

• Support multiple Procurement Mobilisation activities for new accounts or extension to existing accounts.

• Manage and ensure the Procurement processes are in accordance with the principles of JLL policy, Mobilisation Process Framework and vendor contract obligation.

• Plan, develop and own the project timelines, critical mobilisation tasks and objectives.

• Manage the procurement timelines are being align with Regional Mobilisation lead and client.

• Communicate and manage a seamless mobilisation for the transfer of responsibility management of changes for vendor services from client service providers to JLL

Supply Chain

• Mobilise and manage country procurement resource to execute client mobilisation.

• Manage projects calls with all stakeholders, including circulation of minutes of meeting and drive closure on open action items.

• Review and analyse on existing client vendor contracts and propose cost saving initiative.

• Preparing vendor's KPI and as needed, draw down from client MSA.

• Prequalifying, monitoring and controlling vendors who can deliver on time and live up to JLL quality standards in the most cost efficient manner and match client contract requirement

• Support contract saving deliverables: Collaborate with Country Operation and Procurement to deliver opportunity for the Account.

• Identify, develop and enhance vendor management programmes, tools and best practices to facilitate effective project coordination, resources planning and execution.

• Engage in direct pricing negotiation with service providers.

• Provide recommendation to resolve any vendor pricing issues that may arise.

• Facilitate conflict resolution and take ownership for business case accountability and lead regional implementation for project and vendor spend categories.

• Maintain a central database of all projects including Mobilisation and Optimisation.

• Identify and recruit account-dedicated sourcing team.

• Perform other duties as assigned by the management.

Stakeholder management:

Establish rapport and communicating channels with various stakeholders.

Support client contact relating to outsourced services, champion in updating Procurement Mobilisation resolving, escalate and resolve anticipated issues.

Manage client expectations related to service providers and project timeline.

Be the Procurement advisor to the internal stakeholder (account/site teams and business).

Requirements

• Bachelor's degree or diploma in logistics, supply chain management, procurement, business administration, or related field.

• This role supports the APAC team and would require occasional night calls / meetings.

• Proficiency in Mandarin Chinese preferred due to frequent collaboration with Greater China operations.

• Demonstrated ability to manage multiple procurement projects simultaneously, including RFPs and RFQs, while maintaining attention to detail and meeting tight deadlines.