Contract Duration: 1 year (Agency Contract)
Work Location: Rochor
Work Hours: Monday to Friday (Office Hours)
Responsibilities
Communications Coordination
- Manage multiple email accounts, including the Quality Service Manager (QSM) mailbox and shared accounts.
- Respond to grantee enquiries, verify logo placements, coordinate EDM distribution, and handle other communications-related tasks.
Procurement
- Support procurement activities for corporate communications needs, including drafting requirement specifications, liaising with procurement colleagues, preparing approval submissions, and managing the process end-to-end.
Contract Variations
- Assist in managing contract renewals and variations for corporate communications vendors and services.
Payment Processing
- Process and monitor invoices, coordinating between vendors and the finance team to ensure timely payments.
Ticket Distribution
- Oversee the allocation and distribution of event tickets, ensuring proper tracking and timely delivery.
Event Management
- Coordinate logistics for corporate events, launches, and meetings, including invitations, RSVPs, catering, vendor liaison, and budget tracking.
Multimedia Content Management
- Upload and maintain multimedia content across platforms such as YouTube, office screens, and the corporate website.
- Ensure content is current, organised, and aligned with communication objectives.
IT-related Administration
- Support IT-related administrative tasks such as managing access permissions and liaising with IT support teams.
Whole-of-Government Coordination
- Provide assistance for inter-agency requests, including translation terms, internship coordination, and other ad hoc requirements.
Documentation and Record-Keeping
- Maintain accurate documentation and filing systems for corporate communications activities in compliance with organisational policies.
Requirement
- Bachelor's Degree in any discipline.
- Familiar with GeBIZ procurement system and regulatory guidelines.
- Familiar with Procurement processes, Quality Service Management (QSM), and strong project management or event management skills are highly desirable.
- Available immediately.
Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA Licence: 14C7275
