Procurement Executive (Healthcare) #HAC

5 Days Office Hours

The Procurement Executive / Senior Procurement Executive is responsible for supporting end-to-end procurement operations. The role covers sourcing coordination, RFQ management, quotation consolidation, PR and PO processing, contract and maintenance renewals, and vendor coordination. The position requires strong follow-up, accuracy, and ownership to ensure timely procurement support in accordance with company procedures.

Key Responsibilities:

. Sourcing and Supplier Management:

o Receive Request to Source (RFS) forms and initiate sourcing activities

o Issue RFQs and coordinate with vendors, including site visits where required

o Consolidate quotations into a clear and accurate comparison table

o Ensure all sourcing information and communications to vendors are accurate and consistent

o Conduct price negotiations with vendors as required

. Procurement Operations:

o Review PR details, evaluation or waiver forms for completeness and accuracy

o Prepare and issue POs upon PR approval

o Follow up on PO acknowledgements, deliveries, and advance payment processes

o Coordinate submission of delivery orders, invoices and approvals for advance payment with Finance where applicable

. Vendor Management & Contracts:

o Support new vendor registration and documentation

o Track contract and maintenance expiry dates and support timely renewals

o Assist in vendor evaluation and performance review exercises

o Maintain professional and timely communication

. Reporting and Documentation:

o Monitor and follow up on open POs on a weekly basis

o Generate monthly reports on PR/PO turnaround time and open PO status

o Maintain complete and accurate procurement records, including RFQs, quotations, approvals, PRs, POs, and contracts

o Ensure all procurement documents are saved in designated folders and are accessible to relevant stakeholders

. Collaboration and Stakeholder Management:

o Work closely with internal stakeholders to support procurement requirements

o Proactively flag delays or risks and follow through until closure of order

Requirements:

o Diploma in Business / Supply Chain or any related field

For interested candidates, please send your most recent and updated resume to [Confidential Information]

Anna Chen jiaxin

CEI No: R25157621

Recruit Express Pte Ltd

EA License: 99C4599