Procurement Executive

Your duties include, but are not limited to, the following:

1. Logistics Support

• Coordinate logistics arrangements for sea-freight, airfreight, and land shipments.

• Monitor and follow up with forwarders and suppliers on ETAs, delays, adjustments, and shipment discrepancies.

• Update shipment trackers and provide timely status updates to Procurement and relevant departments.

• Verify, receive, and file all transport documents (invoices, packing lists, airway bills, bills of lading).

• Assist buyers with delivery coordination and quantity confirmation when required.

2. Permit & Documentation

• Prepare permit declaration documents and submit them to the authorised third-party agent for processing.

• Ensure all permit submissions are completed accurately and on time.

• Liaise with external permit vendors to ensure smooth and efficient declaration processes.

• Maintain organised and accurate filing for all permit-related documentation.

3. Procurement Administrative Support

• Process and upload Purchase Invoices (PI) accurately into the system.

• Perform PO/AF-related tasks when required.

• Conduct month-end checks for shipment and PI documentation.

• Request revised invoices, credit notes (CN), and debit notes (DN) from suppliers when discrepancies arise.

• Maintain accurate and well-organised filing for all procurement documents.

4. Routine Follow-Up & Cross-Functional Support

• Follow up with suppliers on required documents, shipment status, and outstanding clarifications.

• Provide administrative support to Warehouse, Finance, Sales/CSO, and other departments on procurement-related matters.

• Highlight recurring issues or documentation discrepancies to the relevant buyer.

Compliance

. Ensure the procurement team follow all statutory act, company policies and SOPs.

Job Specifications

. Preferably has experience in procurement, sourcing, or supply chain management in FMCG or a related industry.

. Able to work in a fast-paced environment and collaborate with various departments.

. Proficient in Business Central or other Procurement Software is an advantage.

. Good communication skills and effectively bilingual

. Motivated and driven individual who possesses good analytical and negotiation skills.