Procurement Executive

Job Description - Procurement Executive

Position Summary

The Procurement Executive is responsible for sourcing, negotiating, and purchasing raw materials, packaging, spare parts, and services essential for manufacturing operations. The role ensures procurement activities are cost-effective, timely, and compliant with quality and financial standards. A critical part of the role includes managing Purchase Orders (POs) linked to trade financing, ensuring proper coordination with suppliers, banks, and internal Finance teams.

Key Responsibilities

. Sourcing & Supplier Management - Identify, evaluate, and onboard suppliers review contracts and terms monitor vendor performance.

. Procurement Operations - Manage the end-to-end procurement cycle ensure timely procurement to prevent downtime maintain ERP (Navision) records.

. PO & Trade Financing Management - Prepare and review POs support financing negotiations ensure compliance with ISO/Halal, audit, and regulatory requirements.

. Cost & Budget Management - Conduct vendor analysis support budgeting/forecasting drive cost reduction initiatives.

. Compliance & Quality Assurance - Ensure policy/legal compliance collaborate with QA/Production on material standards support ISO/GMP/HACCP audits.

. Continuous Improvement & Sustainability - Implement best practices, ERP automation, and eco-friendly sourcing initiatives.

Key Requirements

. Diploma/Degree in Supply Chain, Business, Engineering, or related field.

. 5-7 years procurement experience in manufacturing/FMCG/chemical/food industries.

. Strong knowledge of trade financing instruments (LC, TR, BA) and bank-related PO processes.

. Skilled in negotiation, vendor and contract management.

. ERP (Navision) and MS Office proficiency.

. Familiarity with ISO, GMP, HACCP standards.

. Strong communication, problem-solving, and cross-functional collaboration.

. High sense of ownership, detail orientation, and ability to work under pressure.

KPIs / Success Measures

. On-time supplier deliveries (%).

. Procurement cost savings vs. budget.

. Supplier performance ratings.

. Accuracy and timeliness of PO/trade finance documentation.

. Reduction in stockouts and procurement-related delays.

. Compliance and audit pass rates.