Procurement Engineer

Description

To provide information that helps both supervisors and employees understand what tasks the employee will perform. And also help employee understand what his / her role is and responsible in the company.

Responsibilities

Detail Task For Buying items

. To source potential suppliers in line with specification / Sending Request for Quotations (RFQs)

. To evaluate and update new/existing vendors into Approved Vendor List

. To coordinate with Project Team and Suppliers for any technical clarification

. To perform negotiations with short listed supplier(s) for the best price with timely delivery

. To ensure the appropriate terms and conditions are specified on the purchase order

. To prepare Bidtabs for Approval

. To prepare Purchaser's Terms & Conditions for purchases more than SGD 150K

. To coordinate with Project Team for any urgent purchase

. To arrange Training (Introduction & Product Presentation from Vendors

. To process order and ensure timely delivery from the vendor

. To coordinate with Material/Logistic Controllers for GR/GI issues, if required

. To assist Finance for invoices with issues

. To assist in expediting for deliveries if required

. To send Approved Purchase Order to Vendor

. To co-orodinate with Vendor for any return or replacement of defective mater

. Issue PO if necessary

. To update and report to Supervisor on the above

Requirements

Expectation during 3 months probation

. Complete 54hrs training and complete the orientation program

. Able to handle Purchase Orders below 150K SGD independently

. Able to lead one project

. Understand process and procedure

TEAM Responsibilities:

. To prepare RFQ pack (BoQ, Specifications, Drawings)

. Notify Admin Executive to capture the request in Subcontract Report

. Draft Subcontract Agreement

. Send out RFQ with Generic Subcontract Agreement

. Follow up with RFQ

. Comparison table

. Commercial Clarification & Deviations & Negotiations

. Draft Bidtab and extend to requester for approval

. Arrange for RCSC if required.

. Obtain the acknowledged Subcontract / PO from vendor within 5 days from date of issue

. Arrange for and attend vendor meetings before award, for kick-off and during course of vendor's scope, including preparation of minutes of meetings

. Documents archive