Procurement & Admin Officer

Procurement & Admin Officer

Village Consultancy & Investments Pte Ltd
Location: Ubi, Singapore (8 Ubi Road 2, Zervex)
Employment type: Full-time, permanent
Salary: SGD [3,000] - [3,800] per month

About Us
Village Consultancy & Investments is a Singapore-based trading and procurement company with related entities in Malaysia and China. We source electronics, industrial components and specialised equipment for clients and in-house projects across Asia and Europe. We're a small, fast-moving team, and this role sits at the centre of how we buy, track and deliver.

The Role
You'll support the Business Development team across the full procurement cycle, from finding suppliers and requesting quotes to placing orders, tracking shipments and keeping records in order. You'll also handle day-to-day office administration.

Key Responsibilities

Procurement

• Source and qualify suppliers for electronic components, industrial parts and equipment, both local and overseas (China, Malaysia, Europe).
• Prepare and send RFQs, follow up on quotations, and compile supplier comparison sheets covering price, lead time, MOQ and terms.
• Raise purchase orders, confirm order details with suppliers, and track orders through to delivery.
• Coordinate with freight forwarders and couriers on shipping, customs documentation and delivery schedules.
• Keep supplier records, price lists and procurement trackers up to date.
• Match supplier invoices, order confirmations and delivery documents, and resolve discrepancies.

Administration

• Prepare quotations, invoices, delivery orders and other business documents.
• Maintain organised filing of contracts, invoices and shipping documents, both digital and physical.
• Manage office supplies, incoming and outgoing deliveries, and general office matters.
• Support the team with scheduling, correspondence and ad-hoc administrative tasks.

Requirements

• Diploma or degree in Business, Supply Chain, Logistics or a related field.
• At least [1-2] years of experience in procurement, purchasing, trading or administration. Fresh graduates with relevant internships are welcome to apply.
• Proficient in Microsoft Excel (including lookups and basic formulas), Word and PDF tools.
• Organised and detail-oriented, able to track many open orders at once without dropping any.
• Clear written English for business emails and supplier communication.
• Ability to read and write Chinese is an advantage, as the role involves regular correspondence with suppliers in China.
• Familiarity with import/export documentation, Incoterms or electronic component sourcing is a plus.

What We Offer

• Exposure to international trade across multiple markets and product categories.
• Hands-on learning in a small team where your work has a direct, visible impact.
• Working hours: [Mon-Fri, 9am-6pm]

How to Apply
Send your CV with your current and expected salary and your notice period to [[Confidential Information]], using the subject line Procurement & Admin Officer - [Your Name].

We regret that only shortlisted candidates will be notified