COMPANY DESCRIPTION
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The family-like atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
RESPONSIBILITIES
- This position is for Office of Campus Infrastructure and Services (OCIS).
- Undertake the day-to-day Project Management of development projects in the capacity of owner's representative during the pre-construction, construction and post construction stages.
- Manage the contracts administration of new construction and A&A/minor improvement projects, and any other ad-hoc tasks.
- Act as project representative while handling the progress and technical discussions/meetings with users, internal and external stakeholders like project consultants, contractors, agencies and others related parties.
- Assist in the technical reviews of consultant's proposals and contractor works.
- Track and guide the consultants and contractor on safety, quality and budget in each stage of project.
- Track the construction progress and verify contractors completed works and all other aspects of project management for successful delivery of the project.
- Ensure the project-related procurements are verified based on the requirement and ensure it is ordered and delivered on time.
- Ensure the contractors works are executed according to the approved design, to achieve a smooth handing over to the users.
- Devise a communication plan and update the reports and other communications periodically throughout the project progress.
- Organize and maintain all project documentation and maintain good record for project administration and auditing purposes.
- Collaborate with cross-functional teams including facility managers, IITS, administrators, and academic staff, to achieve common goals and to develop and implement the undertaken projects successfully.
- Upon completion of each phase, work closely with internal teams such as SPM and FMS teams to ensure that documentation is completed and handed over.
- Support the Lead in preparing reports and updates for senior leadership including summarizing feedback, concerns, and progress in addressing stakeholder needs.
- Maintain accurate records of consultant and contractor interactions, meetings, and correspondence for reference and transparency.
- Ensure documentation of project management processes, space planning efforts, and steering committee decisions.
- Proactively identify potential risks or concerns and timely address conflicts that could impact stakeholder relationships or project progress and develop strategies to mitigate these issues.
- Implement best practices in project management to ensure that the project is run optimally.
- Other duties as assigned.
QUALIFICATIONS- Degree (or higher) Project Management, Interior design, civil engineering, construction/ Project management or other building related fields, with a minimum of 5 to 7 years of experience in Project Management and management of multi-disciplinary teams (architects, engineers, contractors), contractor liaison.
- Ability to lead and motivate teams, manage projects, and work effectively with diverse stakeholders.
- Excellent written and verbal communication skills, with the ability to present information clearly and persuasively.
- Ability to build strong relationships with a wide range of stakeholders, including internal and external parties.
- Ability to manage projects from start to finish, including planning, budgeting, and implementation.
- Ability to identify and resolve problems effectively, while staying calm under pressure.
- Ability to analyze data, identify trends, and make informed decisions.
- Familiar / usage of project management tools.
- Prior experience with space management software (Planon, AutoCAD) would be an advantage.
OTHER INFORMATION#LI-JN2
Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.
Please note that your application will be sent to and reviewed by the direct employer - Singapore Management University
