Pricing and Procurement Executive (Logistics)

Key Responsibilities

1. Pricing & Costing

• Prepare detailed cost calculations for:

  • Container haulage (import/export, repositioning)

  • Cross-border trucking

  • Warehousing (storage, handling, value-added services)

  • Freight services (as required)

• Ensure all cost components are captured accurately, including:

  • Fuel, labour, tolls, equipment, subcontractor costs

• Maintain and update pricing templates and rate cards

• Support preparation of quotations, RFQs, and tenders

• Track and flag discrepancies between quoted and actual costs (basic margin tracking)

2. Procurement & Vendor Coordination

• Source and obtain quotations from vendors and subcontractors

• Prepare comparison sheets (cost, service scope, availability)

• Support RFQ and competitive bidding processes

• Maintain updated vendor database and pricing records

• Follow up with vendors on pricing, availability, and service scope

3. Data Management & Reporting

• Maintain cost benchmarks for:

  • Transport lanes

  • Warehouse storage and handling rates

  • Subcontractor pricing

• Compile reports on:

  • Cost comparisons

  • Pricing trends

  • Vendor performance (basic tracking)

• Ensure accuracy and proper documentation of all pricing and procurement data

4. Operational Coordination

• Liaise with operations team to:

  • Validate job requirements and scope

  • Confirm cost inputs (e.g. equipment type, handling needs)

• Ensure pricing reflects operational feasibility and constraints

5. Documentation & Compliance

• Ensure all quotations, costing sheets, and procurement records are properly documented

• Support basic vendor compliance checks (e.g. licenses, requirements)

• Maintain proper filing and audit-ready records

Requirements

• Diploma / Degree in Logistics, Supply Chain, Business, or related field

• 2-5 years of experience in logistics / 3PL / freight forwarding / trucking environment

• Basic understanding of logistics operations (transport, warehouse, or freight)

• Strong numerical and analytical skills

• Proficient in Microsoft Excel (formulas, cost calculations, data organization)

• Good communication skills and ability to coordinate with internal teams and vendors

• Detail-oriented and able to work with tight timelines

Preferred (Good to Have)

• Experience in pricing or procurement roles within logistics

• Familiarity with costing structures (fuel, trip costing, warehouse costing)

• Experience handling RFQs or tenders

Key Success Metrics

• Accuracy of costing and pricing data

• Timeliness of quotation support

• Completeness of vendor comparisons and sourcing

• Quality and organization of pricing/procurement records

• Support effectiveness to commercial and operations teams

Reporting Line

• Reports to: Group Director - Sales & Marketing