Responsibilities
Executive Support
- Calendar and Meeting Support
- Travel booking and Travel Claims
- Event and department activities support
People Management
- Responsible for onboarding and offboarding of IT resources from end to end on a timely manner.
- Ensure all onboarding documents are in place.
- Work closely with HR department to ensure seamless resources boarding process.
- Ensure all IT resources comply to booking system on a timely manner.
Business Management
- Manage end-to-end invoice processing and ensure compliance with IT financial governance process and accounting policies.
- Oversee month-end time booking process and work with various IT functions to ensure timely, accurate and complete time bookings.
- Support year end processing
Contract Management
- Responsible for maintenance of the global contract database
- Support IT contract review, coordinate with Procurement and Legal for contracts, coordinate resource contract renewal, and other contract administration activities
- Support contract renewal for year-end purpose
- Responsible for periodic management reports such as Business Management reporting
- Provide support to various ad-hoc BMO activities as necessary.
Requirements
- More than 5 years of experience in business management function covering financials and contract management, preferably in banking sector
- Strong financial management knowledge and experience. Sound understanding of local accounting standards
- Prior working experience with Legal and Procurement on contractual negotiations preferred
- Proficient in Microsoft Excel, Word and Powerpoint
- Experience working with dashboarding tools, such as PowerBI and Tableau
- Knowledge of Access and VBA macro an advantage
