Company Overview
Zenith Infotech (S) Pte Ltd was founded in 1997 to provide IT professionals and solutions to organizations, enhancing productivity and competitiveness. They support clients with staff augmentation, engaging in long-term projects with IT companies, consultancies, system integrators, government, and MNCs.
Job Summary
This role supports workplace and office operations to enable a smooth and effective working environment for project teams. The individual will handle office coordination, workplace logistics, and operational support, working independently to manage multiple requests in a fast paced setting.
Responsibilities
- Manage daily workplace operations by procuring office supplies and pantry provisions to maintain smooth office functioning
- Coordinate food and logistical arrangements to support team activities and meetings effectively
- Maintain and update operational trackers such as office assets, equipment, and access items to ensure accuracy
- Support office location changes and workspace transitions during designated periods to facilitate smooth moves
- Coordinate meeting schedules and send calendar invites to ensure timely communication
- Track meeting logistics and follow up on arrangements to guarantee meeting readiness
- Organize and communicate meeting details including venue, materials, and attendees for seamless execution
- Prepare meeting materials as required to support team discussions
- Assist with meeting setup and post-meeting follow-ups to ensure smooth event flow
- Maintain and update organisation charts and operational records to keep information current
- Track and manage office-related items such as access cards and asset lists to ensure accountability
- Act as the central point of contact for daily administrative queries to provide timely support
- Liaise with internal teams including facilities, IT, and HR to address operational requests efficiently
- Provide general workplace and administrative support as needed to assist the team
