PMO Admin

Roles & Responsibilities:

Project Coordination:

• Coordinate project schedules, timelines, and resources.

• Track project / project's deliverables progress and report to the Project Manager / Team.

Financial Management:

• Track and manage project expenses, including forecasting and budgeting.

• Process and track project-related invoices, payments, and expenses.

• Provide regular financial updates to the Project Manager and stakeholders

Contract Management:

• Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.

• Maintain accurate and up-to-date contract documentation.

Resource Management:

• Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc

• Manage resource renewals; Ensure timely renewals and notifications

• Faciliate resource onboarding / offboarding formalities

• Maintain resource records

Communication:

• Act as a liaison between project team members, stakeholders, and clients.

• Respond to project-related inquiries and requests.

Administrative Support:

• Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.

• Coordinate information for adhoc RFI requests

Documentation/ Data Management:

• Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.

• Ensure all project documents are properly stored and easily accessible.

• Track and update project / resources data and/or metrics to facilitate higher management's analysis and review for decision making.

Key Requirements:

• Degree in Business Administration/ Banking/ Finance / Project Management or a related field

• Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.

• Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.

• Innovative and have past track records of introducing process improvement.

• Very strong organisational and analytical skills, is meticulous with details.

• Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.

• Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.

• Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.

• Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines.