Planner, Distribution Centre

The position of Planner is pivotal to the success of the Distribution Centre (DC) operations and involves close working relationships and accountability with internal and external stakeholders including, DC Order Fulfilment and Warehousing, Spirax Supply sites, Spirax Operating Companies, freight forwarders, suppliers and direct customers.

The individual is responsible for the supply chain planning of DC business that includes balancing supply and demand, inventory management and stocking level according to required inventory control policies and procedures and drive reduction of excess, ageing and obsolete stock to contribute to cash-flow improvements and profit optimization.

The individual will also be responsible for DC purchasing order cycle including, creating and maintaining the item master data information, raising purchasing orders and managing freight forwarders.

As a member of the Asia DC Team, to do the utmost to help the Company achieves its aims and objectives. To provide the best support for the end-to-end Supply Chain operations to make it more efficient and runs smoothly to achieve customer satisfactions with best-in-class customer service level.

Basic Duty & Responsibilities

General

• Ensure achievements of KPI goals and action plans
• Responsible for adherence to functional policies, processes and procedures
• Promotes and supports Company's mission, vision and cores values
• Responsible for compliance with the Company's Code of Ethics and Social Responsibility
• Maintain, improve and promote high standards of Health, Safety and Environment for the employees, facilities and suppliers under the post-holder's responsibility.

Planning

• Own the supply plan in collaboration with cross-functional teams and suppliers to support the demand plan and achieve customer service targets while meeting inventory goals
• To be responsible for Asia DC planning to ensure Asia DC keeps 99% of stock availability for stock item to drive high customer service
• Review DRP messages to identify inventory to place purchase order for adequate stock replenishment
• To define action plans to resolve short term and long-term supply issues
• To purchase inventories in the most cost-effective manner to meet customer requirements, taking into consideration order quantities, logistics modes and other cost savings opportunities
• Analyze and maintain safety stock levels and IQM requirements.
• To work with Order Fulfilment and Warehouse team and OpCo to resolve inventory issues
• To focus on supply chain KPI of IQM and freight cost, landed cost within set target
• To interact with cross-functional team to manage product life cycle including key events such as new product introductions, parts end of life or substitution
• To derive and publish weekly and monthly IQM statistics report

Inventory Management

• To track and communicate actively supply plan attainment and during supply constrained periods, initiate supply prioritization and develop action plan to minimize customer service impact
• Ensure accurate supply parameters and data in E1 inventory system
• To perform timely inventory adjustment in E1 including, stock taking, stock adjustment, disposal to respective SOP and processes
• To update safety stock in E1
• Plan and execute regular cycle counting and any reconciliation checks with the aim to achieve stock accuracy target
• Manage excess stock with the aim to reduce excess stock
• Manage stock aging and stock weeks with the aim to meet set KPI targets
• Manage sales at risk and stock surplus with the aim to meet set KPI targets
• To derive and publish weekly DC inventory status and availability report

Purchase

• To raise purchase orders to Spirax Supply sites and other suppliers, and to ensure the returned order acknowledgments are matched exactly with the item code, item description, quantities, price and shipment mode as stated in the purchase orders
• To ensure purchase delivery date meets customer request date
• To manage the cycle of purchasing activities including, updating of purchase order status upon receipt of order acknowledgment and performing shipment confirmation upon receipt of shipping document
• To provide the complete set of shipping documents and PO receiver documents to Finance upon closure of a purchase order cycle
• To follow up and close off any outstanding purchase order and invoice gap with Spirax Supply sites, other suppliers and Finance
• To be in charge of all other consumable purchases for DC such aspallets, shrink wraps and carton boxes.
• On a daily basis review and update all purchasing order status in JDE1system and inform all stakeholders of any exceptions
• To purchase certifications such as 3.1 certifictaion as required by customers specified in purchase order.

Logistics

• Manage freight forwarders with the expectations that goods should be shipped accurately and depart on-time and, arrive on-time in good condition.
• To be the contact person between DC and freight forwarder on shipment status update including, timely pickup at origin, ETD and ETA to ensure end-to-end on-time delivery to DC
• Work with freight forwarder to manage logistics exceptions issues including, shipping schedule delay, goods damage and/or lost during in transit or upon arrival
• On a daily basis review and update all shipment status in JDE1 system and inform all stakeholders of any logistics exceptions
• Calculate freight and land cost, and ensure that freight cost is being tracked and well controlled
• To verify freight invoices and to liase with Finance to make timely
• Continuous monitoring of freight forwarder performance including service level, on-time delivery and freight cost
• Cost savings oriented with the aim of minimizing dollar/m3 freight cost without sacrificing service level

Data Master Maintenance

• To set up item code for SEAJ Region in JDE1
• To create and maintain item master data information timely and accurately
• To be the contact person to provide accurate and up to date item information such as item code, description, price and lead time based on customer requirement
• To maintain a high level of item master data quality and integrity to ensure both sales order and purchase prices are up to date and accurate

Others

• Participate in projects related to supply chain across SEA
• Participate in continuous cost improvement process to optimize total cost-serve with focus on in bound transportation and inventory
• Any other task/backup roles as assigned by Department Head or Company