About the Role
We are seeking a highly reliable and discreet Personal / Executive Assistant to the Chairman to provide comprehensive personal, travel, and executive support.
This is a high-trust role that requires exceptional organisational ability, professionalism, and flexibility. The successful candidate will work closely with the Chairman and support both personal and business-related matters across multiple international locations.
Roles & Responsibilities
- Provide comprehensive personal and executive support to the Chairman, including managing personal matters, family-related arrangements, and confidential tasks.
- Manage and coordinate the Chairman's complex calendar, private appointments, meetings, and important engagements.
- Accompany the Chairman on domestic and international business trips when required, ensuring seamless coordination of schedules and logistics.
- Prepare travel briefings, background materials, and meeting summaries, and follow up on action items after meetings.
- Support the Chairman's personal and business-related affairs across multiple regions including Hong Kong, Japan, and Europe.
- Liaise with external stakeholders such as banks, legal advisors, professional service firms, and other service providers on behalf of the Chairman.
- Act as a key point of contact for information management by screening communications, organizing documents, and prioritizing requests.
- Coordinate communications and follow-ups within the authorized scope on behalf of the Chairman.
- Monitor progress of key matters of interest to the Chairman and provide timely updates.
- Handle ad hoc and confidential assignments in a fast-paced and dynamic environment.
Job Requirements
- Bachelor's degree in Business Administration, Communications, or a related field.
- At least 5 years of experience as a Personal Assistant / Executive Assistant / Family Office Assistant / Private Office support role.
- Strong command of English and Mandarin (both written and spoken) to support communication with international stakeholders. Knowledge of Japanese will be an advantage.
- Highly organised with strong multitasking and problem-solving abilities.
- Demonstrated ability to handle highly confidential information with professionalism and discretion.
- Comfortable with frequent international travel and flexible working hours in line with the Chairman's schedule.
- Prior experience supporting senior executives, entrepreneurs, or high-net-worth individuals will be highly advantageous.
Application Process
Due to the high volume of applications, only shortlisted candidates will be notified.
