Job Title: Personal & Executive Assistant to the CEO
Company: Litrinium
Location: Singapore, Singapore (Onsite Position)
Job Type: Full-Time
About the Role
Litrinium, a high-growth semiconductor startup head-quartered in California, is seeking a proactive and resourceful Personal & Executive Assistant to support our CEO in achieving strategic business goals. This pivotal onsite role will ensure that the CEO's time is optimized for maximum impact, balancing essential personal support with executive support in a dynamic startup environment. You'll be a trusted partner, handling both personal and professional matters to create a seamless experience that allows the CEO to focus on advancing the business.
Key Responsibilities
Personal Support (50%)
- Errands & Task Management: Assist with personal errands and tasks to support the executive's needs, including coordinating services and helping with tasks that contribute to an organized, efficient home and office environment.
- Appointment Scheduling: Coordinate and schedule personal and family appointments, including medical visits, managing reminders and follow-ups as needed.
- Travel & Reservations: Arrange travel for the CEO and family as needed.
- Mail, Bills & Document Organization: Handle personal mail, manage bills, and maintain key document organization.
- Event Support: Assist in planning personal gatherings or events, managing logistics to ensure a seamless experience.
- Additional Personal Support: Perform other tasks as needed to support the CEO's personal responsibilities effectively.
Executive Support (50%)
- Calendar & Meeting Coordination: Manage the CEO's calendar, prioritize and schedule appointments, organize agendas, and prepare for meetings to ensure efficient use of time.
- Travel & Expense Management: Arrange complex travel logistics and manage expense reporting for assigned employees and executives
- Office Operations & Supplies: Oversee office supplies and break room essentials, handling any needed vendor coordination, including regular runs to the local outlets.
- Document & Presentation Preparation: Assist in drafting and editing reports, presentations, and spreadsheets with attention to detail and clarity.
- Customer & Partner Shipment Management: Oversee shipments and manage mail, including runs to FedEx etc. as needed.
- Project & Task Coordination: Track and follow up on key project milestones, coordinating with team members and external stakeholders to support execution on high-priority initiatives.
- Event & Meeting Support: Support company-wide meetings, offsites, and trade shows by handling logistics, arranging venues and catering, and preparing presentation materials.
- Publish Meeting Minutes & Track Action Items: Publish minutes for assigned meetings and track action items for timely follow-up.
- Other Administrative Tasks: Handle additional administrative duties as needed to ensure smooth operations and support the CEO and executive team effectively.
- Travel Requirements:Based on evolving business needs and candidate fit, occasional international travel may be requested to support the CEO at meetings, company events, or other company sites.
Ideal Candidate Profile
- Experience: Minimum of 3-7 years in a similar role, ideally supporting executives in a tech or startup environment.
- Technical Skills: Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word, as well as Google Workspace, scheduling tools, and DocuSign.
- Communication Skills: Exceptional written and verbal communication skills, able to interact with high-level stakeholders professionally.
- Organizational Agility: Strong ability to multitask, prioritize, and handle a variety of tasks with precision and attention to detail.
- Confidentiality & Discretion: Demonstrated ability to handle tasks with integrity and confidentiality.
- Adaptability: Comfortable in a fast-paced startup environment, able to pivot between tasks and adapt to evolving needs with a positive, solutions-driven approach.
Employment Details
- Compensation & Benefits: Competitive
- Work Environment: This is an onsite position and is not a remote role.
