Personal Assistant

Key Responsibilities

• Recruitment & Hiring Support: Post and manage job listings on hiring portals, screen applicants, conduct phone screenings with potential candidates, and arrange interview schedules.

• Client Coordination & Scheduling: Liaise directly with clients to schedule viewings or appointments, manage daily calendar bookings, and send timely follow-ups and reminders.

• Administrative Support: Prepare, organize, and archive documentation, presentations, client folders, and transaction records.

• Communication Management: Handle inbound phone calls, WhatsApp messages, and emails address client and vendor queries promptly.

• Data Entry & Tracking: Maintain updated client databases, transaction logs, and candidate pipelines via Google Sheets/CRM.

• Ad-Hoc Operational Tasks: Assist with basic day-to-day administrative errands and ad-hoc operational tasks.

Requirements

• Eligibility: Singaporeans or Singapore Permanent Residents (PR) only.

• Language Proficiency: Strong written and spoken English, and effectively bilingual/fluent in spoken Mandarin to communicate smoothly with Chinese-speaking clients.

• Interpersonal Skills: Confident telephone etiquette with good communication skills for phone screenings and client liaisons.

• Tech & Organization: Highly organized, proactive, and proficient with Google Workspace (Docs, Sheets, Calendar), job portals, and WhatsApp Business.

• Experience: Prior administrative, HR/recruitment support, or real estate coordination experience is an added advantage.