Position Overview
We are seeking a reliable and detail-oriented Personal Assistant to support business and travel-related activities. The ideal candidate will have strong organizational skills, excellent English proficiency, and the ability to communicate effectively in Chinese at a conversational level.
Key Responsibilities
- Meeting & Schedule Management
Arrange and coordinate meetings, including preparing agendas and reminders
Maintain calendars and ensure timely follow-ups - Travel & Logistics
Book air tickets, accommodation, and transportation
Prepare necessary travel documents (passport, visa, insurance, invitation letters, etc.)
Support with currency exchange and itinerary coordination - Communication & Assistance
Draft and respond to emails, letters, and business correspondence in English
Communicate in Chinese for basic coordination when required
Act as liaison between internal and external stakeholders - Administrative Support
Prepare and organize documents, reports, and presentations
Assist with expense reports and reimbursements
Provide general support to ensure smooth daily operations
Requirements
- Language Skills:
Excellent English (spoken & written) - required
Conversational Chinese (Mandarin) - intermediate level preferred - Strong organizational and multitasking skills
- Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, Calendar, etc.)
- High level of professionalism, confidentiality, and attention to detail
- Prior experience as a Personal Assistant, Executive Assistant, or similar role is an advantage
Location & Travel
- Based in Singapore (with occasional overseas travel if required)
