Working hours: 9am to 6pm (Monday to Friday)
Working location: Woods Square
JOB DESCRIPTION
- Manage daily schedules and calendar - Coordinate appointments, meetings, and travel arrangements for the Director, ensuring optimal time management
- Handle communications - Screen and respond to emails, phone calls, and other correspondences on behalf of the Director
- Prepare meeting materials - Draft agendas, take meeting minutes, and follow up on action items as required
- Organize travel & logistics - Plan domestic and international trips, including flight bookings, hotel reservations, itineraries, and transport arrangements
- Support project tracking - Assist in monitoring ongoing projects, deadlines, and deliverables to keep the Director informed and aligned
- Maintain confidential records - Organize and securely handle sensitive documents, reports, and contracts with discretion
- Liaise with internal and external stakeholders - Coordinate with company departments, clients, and partners on behalf of the Director
- Conduct research and prepare reports - Compile market information, competitor insights, or briefing documents when needed
- Assist in event planning - Help arrange company or client events, conferences, or meetings under the Director's purview
- Provide general administrative support - Manage expense claims, office supplies, and other ad-hoc tasks to support daily operations
JOB REQUIREMENTS
- Minimum ITE in Business Administration, Management, or a related field
- At least 1 year of experience as a personal or executive assistant
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High level of confidentiality and professionalism
- Proficient in MS Office (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Zoom)
- Proactive, detail-oriented, and able to work independently
- Good interpersonal skills and a positive, can-do attitude
- Ability to work under pressure and adapt to changing priorities
- Familiarity with business operations or executive-level support is an advantage
EA License Number: 25C2980
Disclaimer:
By applying, you consent to being contacted for current or future job opportunities. All personal data will be managed in line with Singapore's PDPA and used solely for recruitment purposes.
