Personal Assistant to the CEO

Key responsibilities

• Manage calendar, meetings, appointments and priorities.
• Coordinate international business travel, including schedules, meetings, flights, accommodation, ground transportation and other logistics.
• Manage correspondence and assist with drafting communications.
• Act as the first point of contact for the CEO, using judgement to prioritise and redirect requests.
• Coordinate with internal teams, clients, business partners and external stakeholders.
• Handle confidential and sensitive information with discretion, in line with the PDPA.
• Provide broader executive, administrative and selected personal support as reasonably required.

Requirements

• Degree in Business Administration, Office Management or a related field
• At least 5 years experience as a PA or executive assistant, ideally supporting a CEO or C-suite leader
• Strong written and spoken English able to draft clear, professional correspondence
• Proficient in Microsoft 365(Outlook, Word, Excel, PowerPoint) and online meeting tools
• Familiarity with finance processes such as claims, invoices and purchase approvals

Personal attributes

• High integrity and absolute discretion with confidential information
• Organised and detail-oriented, able to juggle competing priorities under tight timelines
• Proactive: anticipates the CEO's needs instead of waiting for instructions
• Calm, professional and personable with stakeholders at all levels
• Flexible and reliable, including occasionally outside office hours