Job Description

We are seeking a dedicated and detail-oriented Personal Assistant to support our Master/Consultant in daily business and client-facing operations. This role is ideal for someone who is organised, discreet, and comfortable managing a varied workload - from scheduling consultations to assisting with event and product coordination.

Key Responsibilities:

Manage the Master/Consultant's calendar, including client appointments, home visits, and consultation bookings
Handle client enquiries via phone, WhatsApp, email, and social media, and coordinate follow-ups
Prepare and organise materials for consultations (e.g. Bazi charts, Feng Shui reports, client files)
Assist with the coordination of Feng Shui audits, site visits, and event bookings (e.g. groundbreaking ceremonies, office/home consultations)
Support the planning and logistics of workshops, seminars, or public talks
Manage correspondence, documentation, and confidential client records with discretion
Coordinate with vendors for items such as Feng Shui products, amulets, or ritual items, including inventory tracking
Assist with basic social media content scheduling, website updates, or marketing collateral coordination
Handle personal errands and ad-hoc administrative tasks for the Master/Consultant as needed
Manage invoicing, payment collection, and basic bookkeeping for consultations and product sales

Job Requirements

Minimum Diploma or equivalent relevant experience will also be considered
At least 1-2 years of experience as a Personal Assistant, Executive Assistant, or in a similar support role
Strong organisational skills with the ability to manage multiple schedules and priorities
Excellent communication skills in English and Mandarin/Chinese dialects (important for liaising with Chinese-speaking clients)
High level of discretion and professionalism when handling confidential/personal matters
Familiarity with or genuine interest in Chinese metaphysics (Feng Shui, Bazi, Zi Wei Dou Shu, etc.) is a strong advantage, though not mandatory
Proficient in Microsoft Office and scheduling/calendar tools
Comfortable working flexible hours, including occasional weekends, for site visits or client events