Personal Assistant to Managing Director

Role Overview

The Personal Assistant (PA) provides high level administrative, organisational, and coordination support to the Managing Director (MD) within a private healthcare group.

Operating in a fast paced and highly confidential environment, the PA acts as a trusted gatekeeper and coordination point for the MD, supporting complex schedules, sensitive communications, and priority matters across both medical and corporate functions.

Key Responsibilities

Executive Support

. Manage and coordinate the MD's calendar, including scheduling of meetings, appointments, and travel arrangements

. Act as a gatekeeper for the MD, prioritising meetings, requests, and information to optimise time management and decision making

. Anticipate upcoming commitments, deadlines, and matters requiring the MD's attention

. Prepare briefing materials, reports, and presentations for meetings and business engagements

. Handle confidential and sensitive information with a high degree of discretion

Communication & Correspondence

. Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD

. Ensure consistency, professionalism, and alignment in all written and verbal communications

. Act as a communication bridge between the MD and internal and external stakeholders

Meeting & Event Management

. Organise and coordinate meetings, including agenda preparation, logistics, and follow ups

. Take minutes and track action items to ensure timely completion

. Support planning and execution of leadership meetings, business reviews, and selected company events

Healthcare & Governance Support

. Support MD level governance matters, including preparation of briefing materials and coordination relating to Board, management, or leadership meetings

. Liaise with Legal, Compliance, Risk, or Corporate Secretariat teams as required

. Handle highly sensitive matters relating to clinical operations, patient issues, medico legal, or reputational topics with care and discretion

Project & Business Support

. Participate in and support assigned company projects and initiatives through coordination, progress tracking, and preparation of updates

. Conduct basic research and information collation to support MD level discussions and decision making

. Assist in monitoring key initiatives and ensuring alignment with organisational priorities

Stakeholder Management

. Build and maintain effective working relationships with senior management, medical leadership, clinicians, and corporate teams

. Facilitate smooth communication and coordination across departments

. Support engagements with external parties, including business partners, vendors, and senior visitors

Requirements

. Degree or Diploma in Business Administration or related discipline

. Minimum 4 years of experience supporting senior executives (C suite preferred)

. Experience in a regulated or professional services environment healthcare experience is an advantage

. Strong written and verbal communication skills, with the ability to draft professional correspondence independently

. Highly organised with strong attention to detail and ability to multitask

. Strong judgement and ability to handle sensitive or ambiguous situations independently

. Proactive, resourceful, and able to work independently in a fast paced environment

. High level of discretion and professionalism

. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

We regret that only shortlisted candidates will be notified.