Personal Assistant to Director
- Location: Singapore
- Job Type: Full-Time
Job Summary
Provide comprehensive administrative and secretarial support to a Director managing diverse businesses. Coordinate schedules, travel, communications, and projects to ensure efficient operations across multiple business units in a fast-paced environment.
Responsibilities
- Deliver comprehensive secretarial and administrative support to the Director to enable effective management of diverse business portfolios
- Manage and coordinate the Director's daily schedules, appointments, and meetings to optimize time and priorities
- Arrange detailed travel itineraries, accommodation, and logistics to ensure smooth business trips
- Liaise proactively with internal teams and external stakeholders to facilitate communication and collaboration across businesses
- Track project progress, deadlines, and follow-ups to support timely completion of initiatives
- Prepare clear and professional reports, presentations, and business correspondence to support decision-making
- Handle confidential information with strict discretion to maintain trust and professionalism
- Support operational and administrative tasks across various business units to enhance workflow efficiency
- Perform ad hoc duties and personal errands as assigned to assist the Director's needs
Required competencies and certifications
- Diploma or Degree in Business Administration or related field
- Minimum 3-5 years of experience as a Personal Assistant or Executive Assistant supporting senior management
- Demonstrated strong organizational and time management skills to handle multiple priorities effectively
- Excellent verbal and written communication skills to convey information clearly and professionally
- Ability to multitask and work independently with minimal supervision
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) to produce business documents and presentations
- High level of integrity, discretion, and professionalism in handling sensitive information
Preferred competencies and qualifications
- Experience supporting senior management or business owners to understand executive needs
- Exposure to multiple industries to adapt to diverse business environments
- Tech-savvy with comfort using digital tools to enhance productivity
Why Join Us
- Collaborate closely with a dynamic and entrepreneurial Director to contribute to business growth
- Gain exposure to multiple industries and business functions for broad professional development
- Access opportunities for learning and career advancement in a positive, fast-paced environment
