Personal Assistant to Director
- Salary: $3,200 - $3,900
- Working Days: 5.5 days
- Working Hours: 8 hours
- Working Location: HQ 95/ 97 Serangoon. Singapore 218000, &
24 New Industrial Road #07-10 Singapore 536210
Qualifications and Requirements:
- Minimum Degree with at least 2-3 years experience in a similar capacity supporting senior management.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication skills.
- Proficiency in MS Office / Google Workspace tech-savvy and comfortable with digital tools example (WhatsApp Business, Google Drive).
- Ability to handle confidential matters and adapt quickly to changing priorities.
- Positive attitude, initiative, and ability to work independently with minimal supervision.
- Able to travel between offices on occasional basis when needed.
- Preferably with Class 3 driving licence and confidence to drive company vehicle when needed.
Executive & Personal Support:
- Act as the primary point of contact for the Director's schedule, coordinating meetings, calls, and stakeholder communications.
- Arrange domestic / international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
- Handle personal errands tasks, and liaise with vendors (e.g., repairs, reservations)
- Manage complex calendars, schedule appointments, and arrange travel (business & personal).
- Act as a gatekeeper for communications (email / phone), prioritizing urgency and confidentiality.
- Run errands, plan events, and handle ad-hoc personal tasks as required.
- Be available to accompany the Director when required for external meetings.
Office Administration:
- Manage office operations, including greeting visitors, handling mail, and coordinating deliveries.
- Oversee office supplies inventory, procurement, and vendor relations.
- Maintain filing systems (digital and physical) and ensure document organization.
- Assist with meeting coordination, including room bookings, agenda preparation, and minute-taking.
- Support HR with onboarding logistics (e.g., workstation setup, access cards).
- Support on recruitment activates jobs posting, shortlisting candidates.
- Support Admin Manager on employee data management.
