Key Responsibilities
Executive & Administrative Support
- Provide full-spectrum personal and secretarial assistance to the Director, maintaining discretion and confidentiality.
- Manage calendar, schedule meetings, and coordinate both internal and external appointments.
- Prepare presentation materials, reports, and business documents across various ongoing projects.
- Handle correspondence, minutes of meetings, and ensure timely follow-ups on action items.
- Manage travel arrangements including flights, accommodations, visas, and itineraries.
Project Coordination
- Liaise with internal teams and partners across Singapore, Malaysia, Vietnam, and regional offices on ongoing projects.
- Track project milestones and deadlines ensure deliverables are completed in line with business timelines.
- Support documentation, filing, and administrative processes for joint ventures, proposals, and partnerships.
- Assist in coordination for events, exhibitions, and investor meetings when required.
Operational & Business Support
- Manage ad hoc business matters, procurement coordination, and office administration.
- Liaise with vendors, suppliers, and corporate partners for operational matters.
- Handle confidential information with the highest degree of professionalism.
Other Duties
- Support Director in personal errands and lifestyle management when necessary.
- Perform other administrative and coordination duties as assigned.
Requirements
- Minimum Diploma with at least 2-3 years experience in a similar capacity supporting senior management.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication skills (spoken and written English Mandarin proficiency a plus).
- Proficiency in MS Office / Google Workspace tech-savvy and comfortable with digital tools (WhatsApp Business, Trello, Notion, etc.).
- Ability to handle confidential matters and adapt quickly to changing priorities.
- Positive attitude, initiative, and ability to work independently with minimal supervision.
Preferred Attributes
- Experience in supporting cross-border or multi-business operations.
- Familiar with project coordination, travel management, or investor communication.
- Able to work flexible hours or travel occasionally with the Director if needed.
