Company Description
Agen is pioneering the development of an intelligent ecosystem, integrating AI, robotics, and human data to enhance health, performance, and longevity. Starting with personalized supplements and a well-being app, Agen aims to create a connected network of innovative technologies, including smart devices, biomarkers, and quantum-enhanced sensors. This ecosystem will continuously learn from the human body to transform daily life into an adaptive health optimization system. Agen is committed to delivering cutting-edge solutions that support long-term well-being.
This is a CEO-facing role for someone who's fast, reliable, and sharp under pressure. You'll own the CEO's daily execution layer: calendar, travel, meetings, comms, and follow-throughplus a growing set of special projects. You'll be expected to think ahead, protect focus time, and keep momentum across teams and external partners.
Personal passion for health, fitness, and wellbeing is essential for this role. Agen is built around performance and better daily habits, so the Personal Assistant should genuinely live this lifestylenot just support it. The job requires protecting routines, making smarter choices in travel and logistics, and bringing a consistent, high-energy, high-standards mindset that matches the company.
What will you do:
- CEO schedule + priorities:run calendar, gatekeep requests, build focused days, manage time zones, prepare agendas.
- Inbox + communications:draft and polish emails/messages, maintain tone, chase responses, keep threads moving.
- Meeting operations:notes, action items, owners, deadlines; follow-up until closed.
- Travel + logistics:end-to-end planning (visas if needed, hotels, flights, ground transport, itineraries, contingency plans).
- Personal admin:appointments, recurring life admin, high-trust tasks, gift logistics, errands (as relevant).
- Document + information management:keep everything organized (Notion/Docs), build lightweight systems, maintain source of truth.
- Vendor + partner coordination:handle scheduling, paperwork, light procurement, service providers.
- Special projects:research, comparisons, basic analysis, and execution supportoften ambiguous, always time-sensitive.
- AI leverage:use AI tools, models and agents and other tools daily to draft, summarize, research, plan, and automate workflows.
What great looks like:
- CEO's day runs clean:no surprises, fewer context switches, clear priorities, no wasted time.
- Meetings produce decisions and actions, not just discussion.
- Travel and logistics are seamless with smart backups.
- Communication is crisp, fast, and brand-consistent.
- Systems improve over time: recurring problems get solved once.
Requirements:
- Experience:1+ years as EA/PA/Chief of Staff assistant, ops coordinator, or similar high-ownership role (startup experience is a plus).
- Execution:obsessive follow-through, strong attention to detail, calm under pressure.
- Communication:excellent written and spoken English; concise, professional, good taste, other languages are beneficial (Chinese, Russian, Spanish).
- Tech fluency:fast with Google Workspace, Notion, Slack; comfortable with spreadsheets and basic workflows.
- AI-native:uses AI tools daily (ChatGPT, automations, summarization, prompt discipline) and actively looks for leverage.
- Discretion:high integrity; able to handle confidential topics.
- Lifestyle fit:passion for sport/fitness, presentable and fit look, high energy, performance mindset.
- Availability:responsiveness during business hours; flexibility for occasional off-hours/time zones.
Nice to have
- Singapore-based and comfortable with travel.
- Basic finance/admin: invoices, reimbursements, simple vendor contracts.
- Event support: small dinners/meetups, offsites, partner visits.
- Personal productivity systems: GTD, time-blocking, or similar.
- Driving license.
Compensation
- Competitive base + performance bonus (based on output, reliability, and impact). Role can grow intoExecutive Business Partner / Chief of Staff trackfor the right person.
