Personal Assistant to CEO

Job Description & Requirements

. Act as the first point of contact for the CEO

. Screen and deal with incoming mails, faxes and post/generate/draft correspondence/letter on behalf of CEO and setting appointments as required

. Providing a bridge to smooth communication between CEO and internal departments and support the Top Management on fundamentals day-to-day running of the Company by liaising with staff, department managers, business and non-business parties in ensuring smooth flow of works and communications to achieve business objectives

. Liaising and negotiating with a range of professionals (internal and external) on matters including a confidential and sensitive nature

. Welcome and advise visitors promoting professional image of the organization.

. Proactively contribute to the management of the CEO time - including electronic diary management, organizing appointments, meetings and travel arrangements, send reminders or notice of meeting cancellation or changes

. Researching, prioritizing and following up on incoming issues and concerns

. Calendar management, coordinate meetings and distribute meeting agendas and paperwork, minutes taking and expenses claims

.Translate documents from English to Chinese

. Liaise, communicate and negotiate with clients, suppliers and other staff

ensuring good PR and ongoing sounds relations

. Assist in making reservation for meeting venues such as restaurant, golf course, etc.

. Organize, manage and execute company events initiated by CEO

. Works with appointed travel agent regarding planning trips and booking of air ticket and/or hotel

. Assist in procurement of items for CEO office and corporate gifts

. Assists in the preparation and consolidation of information relevant to CEO's assignment and personal matters

. To handle work and domestic issues for CEO and family

. Undertake other work related duties as assigned by CEO.