Keywords: executive support, confidentiality, travel management, family assistance, protective oversight, schedule coordination, discretion, dependable, multilingual A rare and rewarding opportunity has arisen for a highly organised, discreet, and adaptable Personal Assistant to provide comprehensive support to a high-profile Chief Executive Officer based in Singapore. This role is uniquely positioned at the intersection of executive administration, personal and family assistance, andideallyexecutive protection. You will be entrusted with managing every aspect of the CEO's professional and personal life, from complex scheduling and travel logistics to confidential family matters and protective oversight during both local and international engagements. The position offers significant variety, responsibility, and the chance to work closely with an influential leader who values loyalty, dependability, and professionalism. If you thrive in a fast-moving environment where no two days are the same, possess exceptional interpersonal skills, and can maintain absolute confidentiality while handling sensitive information, this could be your next career-defining move. Flexibility is key: you will need to travel at short notice, respond to urgent requests around the clock when required, and seamlessly adapt to changing prioritiesall while upholding the highest standards of integrity.
- Work directly with a prominent CEO in Singapore, providing trusted support across business, personal, and family domains while ensuring seamless day-to-day operations.
- Enjoy a varied role that combines executive administration with opportunities for travel and (if qualified) executive protection responsibilities on both domestic and international trips.
- Benefit from a collaborative working environment that values loyalty, discretion, flexibility, and offers comprehensive travel allowances as well as coverage for accommodation during business trips.
What You'll Do
As a Personal Assistant to the Chief Executive Officer in Singapore, you will play an integral role in orchestrating every facet of your principal's professional agenda while also supporting their personal life. Your day-to-day will involve meticulous calendar managementjuggling meetings with global stakeholders alongside family commitmentsand acting as a trusted gatekeeper for all communications. You'll prepare essential documents ahead of key meetings or trips so that your principal is always equipped with relevant information. Beyond traditional administrative duties, you'll take charge of organising complex travel plans that may require you to accompany the CEO internationally at short notice. For those bringing executive protection experience or certifications, you'll add another layer of value by ensuring safety protocols are met during public appearances or travel. Success in this role means being proactive about problem-solving before issues arise; maintaining unwavering discretion; building positive relationships with everyone from board members to household staff; adapting quickly when plans change; and always keeping your principal's best interests at heart.
- Manage the full spectrum of the CEO's professional schedule by coordinating appointments, meetings, events, and ensuring all commitments are prioritised appropriately.
- Screen incoming communications including emails, calls, requests, and correspondence; determine urgency and respond or escalate as necessary to ensure efficient workflow.
- Prepare detailed meeting materials such as briefs, summaries, agendas, and follow-up documentation to facilitate informed decision-making for the CEO.
- Coordinate effectively with internal departments as well as external partners and stakeholders to ensure smooth execution of projects and initiatives.
- Organise all aspects of family-related schedules including appointments, logistics for household members, school activities if applicable, and other personal arrangements.
- Assist with personal errands for the CEO and their family; manage household coordination tasks such as liaising with drivers, staff members, service providers or vendors.
- Plan comprehensive travel itineraries covering flights, accommodations, visas, ground transportation; oversee end-to-end logistics for both business and family trips.
- Accompany the CEO on domestic or overseas travel when required; ensure all arrangements run smoothly including contingency planning for unexpected changes.
- (If qualified) Provide discreet personal security oversight during events or travel by conducting advance site assessments and risk monitoring without disrupting daily activities.
- Maintain strict confidentiality regarding sensitive information; handle confidential documents or financial tasks with complete discretion while being available 24/7 for urgent matters.
What You Bring
To excel as a Personal Assistant to the Chief Executive Officer in this unique setting requires more than just technical proficiencyit demands emotional intelligence coupled with an unwavering sense of responsibility. Your background should reflect extensive experience supporting C-suite leaders where confidentiality was paramount. You bring finely honed organisational skills that allow you to anticipate needs before they arisewhether it's preparing briefing notes ahead of critical meetings or arranging last-minute travel changes without missing a beat. Your interpersonal strengths shine through when collaborating across cultures or working closely with household staff on sensitive family matters. If you have prior exposure to security protocols or hold relevant certifications in executive protection or emergency responseeven betteras these will further enhance your ability to safeguard your principal during high-profile engagements. Above all else: your reliability underpins everything you do; colleagues trust your judgement implicitly because you consistently act in their best interests while remaining approachable even under pressure.
- A minimum of five to ten years proven experience in a Personal Assistant or Executive Assistant capacity supporting senior executives within demanding environments.
- Demonstrated ability to handle confidential information with utmost discretion while managing multiple competing priorities efficiently.
- Background in security services such as law enforcement or militaryor formal training in executive protectionis highly advantageous for candidates interested in protective responsibilities.
- Exceptional organisational skills paired with strong attention to detail enable you to coordinate complex schedules across business and family domains seamlessly.
- Excellent verbal and written communication abilities allow you to interact professionally with diverse stakeholders including board members, staff teams, service providers or vendors.
- Willingness and ability to travel frequentlyincluding internationallysometimes at short notice; flexibility regarding working hours is essential due to 24/7 availability requirements.
- High level of professionalism marked by integrity; calm under pressure; resourceful when faced with unexpected challenges or last-minute changes.
- Physically fit enough to undertake protective duties if required (such as accompanying on trips or events); able to remain composed in high-pressure situations.
- Loyalty combined with dependability ensures you become a trusted confidant for your principal over time while fostering positive working relationships throughout the organisation.
- Multilingual abilities are considered an asset given frequent interaction with international contacts; certifications such as Executive Protection (EP), Close Protection Officer (CPO), defensive driving or first aid are desirable but not mandatory.
What Sets This Company Apart
This is an exceptional opportunity to join an organisation led by a visionary Chief Executive Officer who places immense value on loyalty, trustworthiness, and mutual respect within their close-knit team. The workplace culture is defined by its supportive approachwhere collaboration is encouraged across all levelsand where each individual's contribution is recognised as vital to overall success. Employees benefit from flexible working arrangements tailored around business needs but balanced by consideration for personal wellbeing. When travelling on behalf of the CEO domestically or abroad, all related expenses including accommodation are fully covered so you can focus on delivering outstanding support without distraction. The organisation fosters ongoing development through exposure to new challengesbe it managing high-stakes events or navigating cross-cultural interactionswhich ensures continual growth both personally and professionally. If you're seeking a role where your commitment makes a tangible difference every dayand where discretion is matched only by appreciationthis environment offers exactly that balance.
What's Next
If you are ready for a truly impactful position supporting an inspiring leader at the highest levelwhile enjoying variety, challenge, and genuine appreciationthis is your moment!
Apply today by clicking on the link provided below.
Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1983163 Anarane Thng
