We are looking for a Personal Assistant cum Admin to support the General Manager and provide administrative assistance to the sales team based in Hong Kong. The scope includes calendar management, travel bookings, expense claims, office coordination, onboarding, and basic finance tasks.
Responsibilities:
- Provide full secretarial and administrative support to General Manager.
- Manage and coordinate the appointments, meetings, and conferences for General Manager.
- Coordination of travel arrangements for the General Manager.
- Prepare and submit monthly reports on General Manager's reimbursement and other expenses claims.
- Able to maintain confidentiality.
- Prepare and distribute memos, meeting minutes, correspondence, reports, and other documents.
- Maintain accurate records and files, both digital and physical.
- Manage office supplies, including ordering and restocking.
- Assist in onboarding new employees by preparing workspaces and necessary.
- Input data accurately into relevant databases or systems.
- Assist and support in basic financial tasks, such as processing expense reports, issued invoices.
- Provide administrative support to the sales team based in Hong Kong
- Other ad hoc as assigned.
Requirements:
- Proven experience as an office administrator, administrative assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Proficiency in Chinese is required, as the role involves regular coordination with Chinese-speaking stakeholders.
- Excellent communication skills, both written and verbal.
- Strong organizational and multitasking abilities.
- Attention to detail and a commitment to accuracy.
- Ability to work independently and collaboratively in a team.
- Problem-solving skills and a proactive approach to challenges.
- High level of discretion and professionalism when dealing with confidential information.
