Personal Admin Assistant - Leading Family Office

Company Overview:

Our client is a distinguished single-family office, overseeing the lifestyle and financial affairs of an Ultra-High-Net-Worth (UHNW) family. With a reputation for personalised service and excellence, they support the familys global lifestyle, assets, and investments with the utmost discretion.

Job Summary:

We are seeking a polished and highly service-minded Personal Admin Assistant/ Junior Personal & Lifestyle Assistant to support the Chief of Staff. In this varied role, you will assist with lifestyle research, administrative support, personal errands, and event logistics to ensure the smooth running of the familys private affairs. This is a fantastic opportunity for someone with a keen eye for detail, excellent presentation, and outstanding communication skills to thrive in a high-touch, fast-paced environment.

Key Responsibilities:

• Support the Chief of Staff with daily administrative duties and lifestyle management tasks.
• Conduct research to support luxury lifestyle needs (e.g., sourcing gifts, restaurants, wellness services, bespoke experiences, travel options).
• Assist with coordinating household logistics, including vendor liaison, deliveries, and maintenance scheduling.
• Provide logistics support for private events, family gatherings, and social engagements.
• Run personal errands discreetly and efficiently, both locally and internationally when required.
• Prepare basic documentation, manage expense tracking, and provide administrative support where needed.
• Ensure the highest standards of confidentiality and professionalism at all times.

Requirements:

• 4-6 years of relevant administrative, personal assistant, or lifestyle coordination experience, ideally within a luxury, hospitality, private household, or family office environment.
• Exposure to working with UHNW individuals or in luxury service or hospitality environments is preferred.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities calmly and effectively.
• Excellent research skills with a resourceful and solutions-driven mindset.
• High level of discretion, integrity, and professionalism.
• Polished communication and interpersonal skills.
• A genuine high-touch service mentality and proactive, hands-on attitude.

This role offers the opportunity to gain unique experience supporting the Chief of Staff within a sophisticated UHNW family office. You will develop your skills in luxury lifestyle support, private event coordination, and high-touch client service while being mentored by an experienced professional in this field.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.