People & Culture, Senior Specialist

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect, and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another's experience.

Vantage Data Centers powers, cools, protects, and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

People & Culture Department

Rapid and ambitious growth of the core business has resulted in need to hire top talent - intentionally and at pace. With an increased number of employees comes an increased number of exciting projects and activities. As part of our P&C team, your career will have the potential to accelerate with the opportunities that come hand in hand with being part of a scaling global business. There is no shortage of exciting projects to get involved with. Whether it be involvement in Onboarding new employees to driving engagement activities for employees or projects to drive brand awareness and candidate engagement - we offer an open round table environment that encourages idea sharing and the opportunity to be involved in broad range of tasks.

Essential Job Functions

New-Hire Onboarding and Offboarding

• Implement and improve new hire onboarding and offboarding processes and monitor their progress to ensure a seamless experience.
• Address queries and requests from new hires
• Managing foreign employee work pass related matters
• Benefits Management
• Support employee benefits education and administration, including (but not limited to) insurance enrolment and termination for new hires and leavers.
• Government paid leave tracking and claim submissions (maternity leave, childcare leave, etc.)

People & Culture Team and Engagement Support

• Support internal communication drafts for P&C initiatives (e.g. emailers for new policies, P&C campaigns)
• Support and coordinate town halls and engagement events
• Support P&C cycle related administration and routine tasks where needed

Learning & Development Administration

• Support the administration of in-house training programmes and L&D initiatives
• Maintain learning records and assist with training coordination and logistics

HR Information Systems (HRIS) and other P&C applications

• Process HR administrative tasks such as maintaining for Pfiles, employee information including events and changes in Workday system
• Manage user training and resolve user support queries and issues

P&C Projects

• P&C Metrics / Org Chart/ Employment Verifications / All Hands slides / Recognitions
• Employee resources: Initiate improvements and develop instruction guides, FAQs and other documentation to improve collaboration and accessibility to information across remote teams

Job Requirements

• At least 3 years of experience in HR administration or operations, preferably in a regional or multinational setting.
• Diploma/Degree in Business Administration, Human Resources Management, related fields or equivalent working experience.
• A positive energy supplier who is willing to grow and learn as the business scales
• A proactive and independent self-starter, balanced with a willingness to learn and seek feedback from others.
• People-oriented, approachable and a strong communicator who enjoys working with diverse stakeholders across functions and geographies.
• Detail-oriented and meticulous, especially with regard to data reconciliation and able to multi-task
• Comfortable with evolving changes and is resourceful in seeking out support from stakeholders to achieve goals.
• Proficiency in HR software, Microsoft Office Suite and AI tool preferred
• Exposure to international mobility or regional HR coordination or learning administration processes preferred

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above-market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Safety and security always matter. Regardless of where you are working, technology to work effectively is provided on or in advance of your first day of employment.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our purpose and values.