At Astellas, we believe that nurturing exceptional relationships with our employees delivers exceptional business results.
Everyone at Astellas has a responsibility for creating a brighter future for patients around the world. From the first moment, Astellas will inspire you to put this ethos into practice – with a positive, agile company culture and with well-defined ethical principles, values and systems.
Everything we do is led by our company values of integrity, being patient centric, taking ownership, delivering results and communicating openly. These values are essential to Astellas relationship with its employees and now is an exciting time to join us as we continue to evolve as a cutting-edge, value driven life sciences innovator.
Purpose of the Role
The incumbent delivers proactive administrative, organisational, and operational support to the Head of Enterprise Culture and the Singapore-based HR leadership team. This role ensures smooth day-to-day management of administrative and HR operations, including calendar management, travel and expense coordination, workshop and event support, and basic HR-related tasks, with an agile and can-do mindset to anticipate and address team needs.
What you will do includes:
Executive Support
- Provide dedicated support to the Head of Enterprise Culture, including calendar management, meeting coordination, travel arrangements, and processing expense claims via Concur.
- Prepare agendas, meeting materials, presentations, and minutes, and coordinate schedules and logistics for executive and team meetings.
- Provide on-site administrative support as needed.
- Support the leader across different time zones during travel or virtual meetings.
HR Operations & Administrative Support
- Provide shared administrative support to Singapore-based HR leaders, including travel arrangements, expense claims.
- Support HR operational processes such as invoice processing, raising quotations and PRs, and vendor coordination.
- Assist in preparing materials for HR programs, workshops, and internal communications.
Workshop & Event Coordination
- Coordinate logistics for HR workshops, leadership sessions, and team events.
- Support execution of employee engagement activities or HR initiatives.
- Assist in preparing professional presentation decks, slides, and visual materials.
Project & Reporting Support
- Contribute to ad hoc HR and operational projects as required.
- Support basic HR data analytics and reporting; prepare summaries, dashboards, or slides as needed.
- Maintain confidentiality when handling sensitive HR or leadership information.
Mandatory Compliance Requirements
- Be aware of Astellas Group Code of Conduct, policies, procedures, and applicable laws or regulations.
- Seek guidance or raise concerns in a timely manner to the relevant manager, including escalation to Ethics & Compliance teams if needed.
- Complete all mandatory Ethics and Compliance training and updates promptly.
- Demonstrate behaviours aligned with Astellas Values & Behaviours, and HR policies.
Required Qualifications
- 1–5 years of relevant experience; fresh graduates are welcome.
- Experience supporting senior management, including calendar, travel management and using Concur expense system.
- Agile, proactive, and solution-oriented mindset; able to take initiative and adapt quickly.
- Strong interpersonal and communication skills; able to work across cultures and regions.
- Flexible to work across different time zones.
- Fluent in written and spoken business English.
Preferred Qualifications
- Basic HR skillset to support operations and analytics.
- Strong Microsoft Office skills (Excel, PowerPoint, Word, Outlook).
- Experience in data analysis, reporting, or material preparation for leadership decks.
- Exposure to coordinating HR programs, workshops, or events.
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