People & Culture Administrator (HR officer)

About Our Client

Our client is a leading international operator of family entertainment centres, with a well-established network of venues across the Asia-Pacific region. Known for delivering fun, high-energy experiences to families and young people, the business employs a large frontline workforce and places strong emphasis on its people and culture.

About the Role

Our client is seeking an organised, detail-oriented and dependable People & Culture Administrator to provide temporary maternity cover for its People & Culture team.

The role supports the smooth day-to-day running of People & Culture administration, with a primary focus on job advertising, recruitment coordination, payroll information collation, people dashboard reporting, work pass administration and employee documentation.

Key Responsibilities

Recruitment & Hiring Support

. Post and manage job advertisements on FastJobs for Venue Associate positions

. Maintain candidate trackers and interview schedules

. Organise and coordinate group interviews, induction sessions and venue placements

. Communicate with candidates on interviews, induction arrangements and hiring outcomes

Payroll Support

. Create new team member profiles

. Prepare the monthly incentives file

. Update payroll instructions in the system

. Check payroll reports

. Handle other payroll-related tasks as required

People Reporting & Dashboard Administration

. Collect and verify employee data for the Global People Dashboard

. Maintain reporting accuracy and prepare information to reporting timelines

. Support regular People & Culture reporting requirements

Work Pass Administration

. Support work pass administration, including updating non-sensitive employee information and coordinating medical examinations

. Assist with work pass tracking, renewals and cancellations under the guidance of the People & Culture team

. Maintain accurate work pass records and documentation

HR Administration & Employee Support

. Respond to general People & Culture enquiries

. Maintain employee records, trackers and HR documentation

. Support onboarding and administrative processes for new hires

. Ensure confidentiality and accuracy when handling employee information

Events & General Support

. Help organise and support employee events such as town halls and team bonding activities

. Support employee engagement initiatives and ad-hoc People & Culture tasks

. Provide administrative support to the People & Culture team as required

Requirements

. Able to work in a fast-paced environment and take initiative

. Strong verbal communication skills

. Able to multitask, prioritise and manage time effectively

. Good problem-solving and negotiation skills

. Adaptable team player who partners well with others

. High accuracy in reporting and assigned tasks

Remuneration & Benefits

. Mobile allowance of $50 per month

. Leave entitlement in line with MOM regulations (annual, sick and hospitalisation leave)

. Medical benefits

. Hybrid work arrangement