Payroll Specialist & HR Operation/Senior (1year contract)

Responsibilities:

Payroll Operations & Delivery

• Own and execute monthly payroll processing from data validation through pay run, banking, payslip release and post-payroll checks.
• Ensure payroll accuracy, timeliness and confidentiality across employee groups, including shift employees, technicians, engineers, professionals and managers.
• Administer variable pay elements such as overtime, shift allowances, site allowances, production incentives, retention incentives, AWS, bonuses and other complex incentive schemes.
• Review payroll inputs, employee master data changes, joiners, leavers, transfers, unpaid leave, deductions, reimbursements and salary adjustments.

Statutory Compliance & Governance

• Ensure compliance with Singapore statutory requirements including CPF, SDL, FWL where applicable, IRAS reporting, MOM requirements and company policies.
• Manage year-end and annual statutory activities such as IR8A / AIS submissions, tax reporting, CPF reconciliations and statutory audits.
• Administer NS make-up pay and government-paid leave claims, including eligibility verification, payroll processing, claim submission, reconciliation and follow-up with relevant agencies.
• Maintain payroll policies, standard operating procedures, maker-checker controls, approval matrices and audit trails.
• Support all internal control testing, external audits and remediation of payroll control findings.

Systems, Data & Process Improvement

• Operate effectively in Unit4 Prosoft and related payroll, time management, and other relevant interfaces.
• Validate HRIS/payroll data integrations, troubleshoot system issues and partner with HRIS/IT/vendors on enhancements or defect resolution.
• Maintain strong data privacy standards and ensure secure handling of confidential employee and payroll information.

Stakeholder Partnering & Team Contribution

• Provide payroll advisory support to HR, Finance, Operations and employees on payroll policies, statutory matters and incentive administration.
• Respond to payroll queries professionally and resolve issues within agreed service levels.

HR Operations

• Handle the entire employee lifecycle
• Partner with business leaders and HRBPs to support HR initiatives and workforce planning
• Handle hands-on payroll checking and administration, working with HR team
• Support employee engagement programmes and organisational change initiatives
• Manage performance review cycles, compensation benchmarking, and HR processes
• Prepare HR reports, dashboards, and workforce analytics
• Ensure compliance with corporate policies, CSR initiatives, and audit requirements

Requirements:

• Diploma or degree in HR, Accounting, Finance, Business or related discipline.
• At least 3 years of hands-on payroll experience for Specialist; 5 years for Senior Specialist, preferably in manufacturing, semiconductor, engineering or other operationally complex environments.
• Strong knowledge of Singapore payroll legislation and statutory obligations, including CPF, SDL, IRAS / AIS submissions, Government Paid Leave schemes, MOM requirements, employment-related deductions and payroll tax reporting.
• Familiarity with Unit4 Prosoft system is highly preferred
• Experience supporting HRIS-payroll data integrity and system enhancement projects is highly preferred.
• Demonstrated experience managing payroll in environments with rotating shifts, overtime, shift allowances, standby / call-back payments, transport / meal allowances, attendance incentives, production incentives, variable bonus plans and other complex incentive programs.
• High integrity, attention to detail, confidentiality, service mindset, resilience under tight deadlines, analytical problem-solving and strong communication with HR, Finance, Operations and employees.