JOB PURPOSE
Provide payroll and HR systems support for Asia-Pacific offices, ensuring accurate and timely payroll processing while maintaining reliable employee data across HR platforms. This role focuses on routine payroll operations, HRIS maintenance, reporting, and system-related support to enable efficient HR operations.
KEY RESPONSIBILITIES
Payroll Administration (Primary Focus)
- Maintain and update payroll records for local staff and Asia-Pacific offices, ensuring data accuracy and confidentiality
- Prepare monthly payroll inputs including overtime, allowances, commissions, deductions, and other adjustments
- Support the end-to-end payroll processing cycle and month-end payroll closing activities
- Generate and distribute monthly and commission pay slips
- Assist in the preparation of statutory filings, payroll reports, and audit documentation
- Liaise with employees to address payroll-related inquiries and discrepancies
- Coordinate with external payroll vendors and finance teams where applicable
HR Systems & Data Management
- Maintain employee data in HR information systems (HRIS), ensuring accuracy, completeness, and timeliness of updates
- Support system transactions related to employee lifecycle changes (new hires, transfers, salary changes, terminations)
- Perform regular data validation and reconciliation between HR systems and payroll records
- Generate routine and ad hoc reports from HR and payroll systems to support HR and management needs
- Assist in maintaining data integrity across multiple systems used by Asia-Pacific offices
- Support system testing, upgrades, or implementation activities as required
- Reporting & Compliance Support
- Assist in preparing HR and payroll reports for internal stakeholders and statutory requirements
- Support audits by providing payroll and HR data documentation when required
- Maintain proper documentation and records in accordance with company policies and local regulations
- Ensure confidentiality and security of sensitive employee and payroll information
REQUIREMENTS
- Diploma or Degree in Human Resources, Information Systems, Business Administration, Finance, Accounting, or a related field
- Approximately 2 years of experience in payroll administration, HR systems support, or HR operations
- Candidates with less experience but relevant exposure are welcome to apply
- Familiarity with HRIS and payroll systems is highly advantageous
- Knowledge of statutory requirements in Singapore and/or ASEAN region is a plus
- Strong attention to detail and data accuracy
- Good analytical, organizational, and communication skills
- Ability to handle confidential information with discretion
