Payroll & Finance Support Associate, South East Asia (Contract)

Role purpose

Manage and deliver monthly payroll for all employees across South East Asia ensuring 100% accuracy and payment of wages on time.

Also required to manage all activities related to individual income tax and to support the Finance team with cost control on insurances, mobile phones and corporate credit cards.

Role tasks and responsibilities

Payroll Management

Ensure accurate, timely and efficient delivery of payroll for Singapore office

In conjunction with HR and third-party provider, support delivery of payroll for Malaysia office and prepare payment in the bank platform.

Ensure management of payroll is compliant with local laws and guidelines

Ensure all employees are provided with an accurate payslip every month

Ensure timely and accurate submissions for all government related claims such as maternity, paternity, childcare and NSmen claims and etc.

Management of invoicing for payroll from third party vendors (Employer of Records)

Submit training grants and absentee payroll in a timely manner

Submit MOM OED report on payroll portion

Prepare survey for Department of Statistics on a yearly basis

Record and keep track of absences such as medical leave and childcare leave

Manage pension contribution and enquiries for non-local employees

Work with IT on payroll system updates

Resolve queries on payroll from employees

Manage Interns timesheet and payroll

Manage access for Corp Pass

Government related tasks

Prepare and check yearly IR8A

Prepare and submit tax clearance for leavers

Resolve queries on tax related matters from both employees and relevant authorities

Complete CPF submission for local employees and permanent residents

Manage payment and checking of Foreign Worker levy

Insurance and benefits

Manage annual WICA renewals and claims

Check cost distribution for medical insurance premiums

Responsible for annual survey from Group regarding insurance

Track dental claims aligned to employee entitlements

Corporate cards and Company phones

Manage corporate credit cards by reviewing program regularly and managing corporate credit limit distribution

Monitor individual expenses on corporate credit card and assist with enquiries

Manage briefing for new corporate credit card holders

Download Singtel invoices and check for disputes before payment

Management of phone contracts and renewal upon expiry and ensuring costs are kept low, maintain a good record of the office and mobile phone lists

Finance Support

Liaising with corporate secretary for company filing matters if necessary

Any other ad-hoc assignments

Requirements

Knowledge and experience

Essential

Minimum 3 years of experience in payroll and local tax filing

Demonstrated understanding and has working knowledge of general payroll practices and local tax legislation

Preferred

Prior experience in the professional services industry is a plus

Qualifications and specialist skills

Possesses a high level of attention to detail, accuracy and the ability to multitask

Strong discipline to effectively manage time and resources to meet deadlines

Excellent interpersonal and communication skills to liaise with all levels of internal stakeholders

Proficient in Microsoft Office, especially Excel