Job Summary:
Maintaining a seamless end-to-end payment process, and liaising with parties for open communication of funding timelines and completion status.
Work Activities and Deliverables
Payment processing
- Receiving vendor invoices and employee reimbursements
- Preparing payment vouchers for review and approvals
- For some accounts: creating payment transactions in bank website for subsequent review and authorisation
- For other accounts: Preparing payment instruction forms (in bank's format) for authorised signatory.
Recording and document maintenance
- Recording payments in Excel template for upload into Accounting System
- Proper filing of payment documents and approvals
- Maintaining bank statements
- Preparing daily bank transfer status list
Collaboration with other parties
- Notifying authorised signatory for approvals and voice logs timing with banks
- Communicating with banks for voice log timings
- Liaising with banks for transfer completion and obtaining of SWIFT documents
- Communicating with vendors for transfer completion and transfer timings
- Providing information on bank transfers when requested by team
Requirements:
- Prior work experience with payments processing and reconciliation
- Meticulous, attention to detail, strong organisational skills
- Good communication and interpersonal skills to liaise with different parties
- Comfortable using MS Office (especially Excel)
