Working Hours: Monday to Friday - 1:30 PM - 5:30 PM (4 hours/day)
Reports to: Admin & HR Executive / Department Head
Work Arrangement:Fully on-site (no work-from-home)
Role Overview
The Receptionist / Admin Assistant manages front-desk duties and general administrative support to ensure a professional office environment and smooth daily operations.
Key Responsibilities
Reception & Front Office
- Greet and assist visitors, clients, and delivery personnel courteously.
- Manage courier and mail services.
- Maintain cleanliness and organization of the meeting areas.
- Manage office access cards, keys, and visitor registration.
Administrative Support
- Support document filing, data entry, and simple correspondence.
- Assist with staff claims, invoice processing, and expense tracking.
- Maintain and order office/pantry supplies and stationeries
- Liaise with vendors and service providers for minor maintenance or deliveries.
- Help coordinate office safety, act as fire warden, and assist with emergency protocols.
- Update staff lists, contact directories, and internal notices.
- Respond to staff enquiries regarding office facilities and provide general administrative assistance.
- Handle ad-hoc administrative matters and support other departments as needed.
Requirements
- Minimum GCE O-Level / Nitec / Diploma qualification.
- 1-2 years of experience in office administration or reception preferred.
- Pleasant personality, well-groomed, and customer-service oriented.
- Good communication and coordination skills.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Responsible, reliable, and able to multitask in a small-team environment.
Remuneration
- Part-time: 20 hours/week
- Salary range: SGD $900 - $1,200/month (depending on experience)
