Job Description

Job Summary

We are seekinga meticulous and organised Part-Time Property Operations / Marketing Executiveto support property operations, property-related documentation, asset tracking,external coordination, marketing activities, and administrative follow-up.

The role willassist with both local and overseas property matters, ensuring that propertyrecords, documentation, service provider coordination, marketing support, andpending action items are properly maintained and followed through.

Responsibilities

. Maintain property, investment,and asset tracking schedules, including overseas property-related records, tosupport asset management.

. Support property managementreporting by tracking property income and expenses, payment schedules,ownership or title document status, insurance records, service providerupdates, and pending follow-up matters.

. Follow up on propertyagreements, title documents, ownership records, payment records, insurancerecords, adviser updates, and other supporting documents to ensure completenessand proper documentation.

. Track and update documentstatus, pending matters, and completion timelines for management review tofacilitate timely decision-making.

. Coordinate with consultants,property agents, property management teams, contractors, service providers, andother external parties to support property operations.

. Assist with property marketingactivities, including coordination of listings, marketing materials, propertyinformation, appointments, viewings, and follow-up with relevant parties.

. Liaise with property agents andexternal parties on property availability, marketing updates, enquiries,viewings, and other related matters.

. Maintain proper records, filingstructures, approval trails, and supporting documents for management review andaudit purposes.

. Assist in improving documentmanagement procedures to enhance operational efficiency.

. Prepare SOPs, checklists,trackers, meeting notes, timelines, and follow-up reports to support processstandardisation and accountability.

. Support ad hoc propertyoperations, marketing, administrative, and documentation matters assigned bymanagement.

RequiredCompetencies and Qualifications

. Minimum 3 to 5 years ofrelevant working experience, preferably in property operations, real estate,property management, marketing, administrative coordination, or a related area.

. Strong Microsoft Excel skills,including formulas, pivot tables, reconciliation schedules, and reportingtemplates.

. Ability to manage multiplereports, documents, deadlines, and follow-up matters independently.

. Strong organisational skillswith good attention to detail.

. Good communication andcoordination skills.

. Able to work independently andfollow through on assigned matters.

. Comfortable coordinating withmultiple external parties and service providers.

PreferredCompetencies and Qualifications

. Experience preparing trackers,SOPs, checklists, marketing materials, property records, or managementfollow-up reports will be useful.

. Knowledge of VBA, Power Query,Python, accounting systems, or reporting automation tools will be useful.