Part-time Project Executive

Project Executive (Part-Time, 0.5 FTE)

Department:

Blossom Seeds Care - Home Palliative Team

Reports To:

Administration Manager

About the Role

Join our Home Palliative Team to drive project coordination, clinical data tracking, and community outreach. Reporting to the Administration Manager, you will play a key operational role in keeping our programmes running smoothly, supporting our clinical staff, and ensuring timely reporting to our grantors.

What You Will Do

• Reporting & Budget: Consolidate project statistics and financial documents to prepare progress reports for grantors and management. Manage departmental procurement and flag budget variances.
• Operations & Admin: Handle day-to-day administration, schedule team on-call duties, coordinate meetings, and liaise with internal and external stakeholders.
• Clinical Data Tracking: Extract and analyse patient outcome data using SGiMed CMS to monitor care delivery, ensuring full compliance with data protection standards.
• Events & Training: Plan and execute workshops, seminars, and training sessions end-to-end-from vendor coordination and logistics to preparing materials and post-event reports.
• Publicity & Outreach: Design engaging posters, flyers, and newsletters (using tools like Canva) to promote our palliative care services and community initiatives.

What We Are Looking For

• Education: Diploma or Degree in Business Administration, Project Management, Healthcare Administration, Social Sciences, or a related discipline.
• Experience: 2-3 years of relevant experience in project coordination, programme administration, operations, or event management. Prior experience in healthcare, palliative care, or social services is a strong plus.
• Tech-Savvy: Proficient in Microsoft Office (Word, Excel, PowerPoint, Power BI). Familiarity with SGiMed CMS and Canva is advantageous.
• Soft Skills: Meticulous, proactive, and organised, with strong communication skills and the ability to juggle multiple deadlines independently.